Previous meeting minutes are available below:

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BUDGET AND APPROPRIATIONS ORDINANCE #175

HEARING; SEPTEMBER 12^TH, 2024

Present: Trustees: Jeff Campbell, Sheila Baird, Kacy Lapington, Hailey Parker, Kara Lloyd, Library Consultant: Krystal Gulley and Library Manager Corina Gilley

Absent: Trustees-Mike Vessell and Lora Brothers

President Sheila Baird called the hearing to order at 5:42 PM.

Public Citizenry: None

The trustees reviewed Budget and Appropriations Ordinance #175. Hailey Parker made a motion to adopt Budget and Appropriations Ordinance #175. Jeff Campbell seconded the motion. All voted aye with a roll call vote.

The hearing was adjourned at 5:51 PM.

ELDORADO PUBLIC MEMORIAL LIBRARY DISTRICT

MINUTES OF THE BOARD OF TRUSTEE’S MEETING: SEPTEMBER 12^TH, 2024

Present: Trustees-Jeff Campbell, Sheila Baird, Hailey Parker, Kacy Lapington, Kara Lloyd, Library Consultant Krystal Gulley and Library Manager Corina Gilley

Absent: Trustees-Lora Brothers and Mike Vessell

President Sheila Baird called the meeting to order at 5:52 PM.

Public Citizenry: None

The Minutes of the previous meeting were read and approved as presented.

The Treasurer’s Report was presented. There were no outstanding issues. Hailey Parker made a motion to accept the report and to pay the bills. Kara Lloyd seconded the motion. All voted aye with a roll call vote.

Krystal Gulley and Corina Gilley presented the Librarian’s Report. There were 1487 items circulated the previous month and 2831 items circulated for the year. 3M items circulated for the previous month totaled 160 with 329 for the year-to-date. There were 250 Hoopla items circulated last month with a year-to-date total of 548. There were 446 loaned items and 1046 borrowed items. There were 8 in state loans and 0 out of state loans. There were 15 new patrons registered last month. The total number of patrons was unavailable. There were 187 computer users for the month and 321 for the year-to-date. The Wi-Fi totals were unavailable. Total receipts amounted to $13,420.66, including $317.17 from the City of Eldorado and $12,500.00 from the Tech Grant.

Unfinished Business / Other Old Business: None

New Business

1.  Computer Purchase:  Kristal Gulley proposed purchasing 6 new patron computers and 2 new staff computers with the latest Tech Grant. This would leave some funds still available from the grant for some future tech expenditure. There is up to one year before all the grant funds must be spent.  Kacy Lapington made a motion to approve this purchase. Hailey Parker seconded the motion. All voted aye with a roll call vote.

2. Security System Upgrade: The security system can be upgraded with a new monitor and DVR for a total of $1732.00.  Jeff Campbell made a motion to approve. Kacy Lapington seconded the motion. All voted aye with a roll call vote.

3. E-Readers Disposal: There are approximately 30 obsolete e-readers that are unable to be hold a charge. Hailey Parker made a motion to dispose of the e-readers. Kacy Lapington seconded the motion. All voted aye with a roll call vote.

4. Records Disposal Shredding: Krystal Gulley suggested that the outdated records of which the library has been authorized to dispose be shredded by a mobile shredding company. Members of the board will search for a reputable company to complete this task.

6. Director Search Committee: Krystal Gulley suggested that one person should be able to assume the duties of administration and the daily operation of the library. The Board of Directors will form a committee to search for a director.

7. Audit: The annual audit for the year ending June 30^th, 2023, has been completed. Hailey Parker made a motion to approve the audit, Jeff Campbell seconded the motion. All voted aye with a roll call vote.

8. Resignation of Trustee- Sheila Baird:  Longtime Trustee Sheila Board tendered her letter of resignation from the board, effective immediately. The Board of Trustees accepted the resignation of Mrs. Baird with regret.

The Meeting was adjourned at 6:55 PM. The next meeting will be held October 10^th, 2024, at 5:30PM.

ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

MINUTES OF THE BOARD OF TRUSTEE MEETING: AUGUST 8^TH, 2024

Present: Trustees-Jeff Campbell. Sheila Baird, Kacy Lapington, Mike Vessell and Kara Lloyd, Acting Library Consultant- Krystal Gulley and Library Manager-Corina Gilley

Absent-Trustees- Hailey Parker, Lora Matthews and Dolly Mace

President Sheila Baird called the meeting to order at 5:30 pm.

Public Citizenry: None

The minutes of the previous meeting were read and approved as presented.

The Treasurer’s Report was presented. There were no outstanding issues. Kacy Lapington made a motion to accept the report and to pay the bills. Jeff Campbell seconded the motion. All voted aye with a roll call vote.

Interim Library Consultant Krystal Gulley presented the Librarian’s Report. There were 1344 items circulated last month with a year-to-date total of 0. There were 169 3M items circulated last month for a year-to-date total of 0. Hoopla totaled 298 for the previous month and 0 for the year -to-date. There were 429 loaned items and 398 borrowed items. There were 0 in-state loans and 0 out- of- state loans. Four new patrons were registered last month. The total number of patrons was unavailable. Computer users totaled 134 for the previous month and 0 for the year-to-date. There were 615 Wi-Fi users during the previous month and o for the year-to-date. Total Receipts amounted to $13216.48, including $1700,48 from the City of Eldorado, $9864.86 from the State of Illinois, and $1319.43 from the Library Store.

Unfinished Business: None

New Business

1. Resignation / Appointment of Trustee. Jeff Campbell made a motion to accept the resignation of Trustee Dolly Mace and to appoint Kara Lioyd to replace her as trustee. Kacy Lapington seconded the motion. All voted aye with a roll call vote.

2. Employee Milage Stipend: Jeff Campbell made a motion to approve a $25.00 per month travel stipend for Corina Gilley. Kara Lioyd seconded the motion. All voted aye with a roll call vote.

3. IPLAR Secretary Minutes Audit: Trustees Kacy Lapington and Sheila Baird agreed to audit the Secretary Board Minutes from the previous year.

4. IPLAR: Interim Library Consultant Krystal Gulley has been working on the annual IPLAR Report and will have it complete when she acquires some additional information.

5. Records Disposal: Mrs. Gulley has completed the required form to dispose of outdated documents and records.

6. Elections: There will be four Trustees seeking reelection in the 2025 Municipal elections in April 2025. Jeff Campbell, Kacy Lapington and Hailey Parker will be seeking a six-year term. Kara Lloyd will be seeking election to an unexpired four-year term. The state has changed the times for getting and returning petitions. The petitions will be available starting August 20^th, 2024, and must be returned between November12-18 2025.

7. Employee Wages /IMRF: Kacy Lapington made a motion to give library employee Mason Pietsch a one dollar per hour raise. Mike Vessell seconded the motion. All voted aye with a roll call vote.  Library employee Harlow O’Neill has been added to IMRF, having worked the necessary time to be eligible.

8. Budget and Appropriation Notice and Ordinance: Library Attorney is currently working on the annual budget. The notice has been placed in the legal section of the local newspaper. The Budget and Ordinance Hearing will be held on September 12^th, 2025, at the time of the regular meeting.

The meeting was adjourned at 6:30pm. The next meeting will be held on September 12^th, 2025, at 5:30PM.

ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

MINUTES OF THE BOARD OF TRUSTEE’S MEETING: July 11,2024

Present: Trustees – Hailey Parker, Lora Matthews, Sheila Baird, Kacy Lapington, Patsy Simpson
Bookkeeper

Absent: Trustees – Jeff Campbell, Dolly Mace, Mike Vessel

President Sheila Baird called the meeting to order at 5:31pm

Public Citizenry: Kevin Glasscock, Misty Smith, and Chris Dennis

Ms. Smith and Mr. Dennis of Recovery Services Program of The Egyptian Health Department
provided the board with the many services and trainings that are available. literature was left
to be distributed to the public.

The minutes of the previous meeting were approved as presented.

The Treasurer’s Report was presented. There were no outstanding issues. Hailey Parker made
the motion to approve the report and pay the bills. Lora Matthews seconded the motion. All
voted aye.

Corina Gilley presented the librarian’s Report. Circulation for the previous month was 1,625,
with a year-to-date total of 19, 830. There were 133 3M items circulated last month for a total
of 2,114 circulated for the year-to-date. Hoopla had 250 users for 2,489 year-to-date. There
were 381 loaned items and 416 borrowed items. There were 0 in-state loans and 0 out-of-state
loans. Seventeen new patrons were registered for a total of 4,433 patrons. Computer users
totaled 110 for the previous month and1,147 for the year-to-date. There were 824 Wi-Fi users
for the month and 9,718 for the year-to-date. Total receipts amounted to $2,563.38, including
$1,900.49 from the City of Eldorado.

Unfinished Business

1. AC Unit: No change

New Business:

1. Scheduling: Will be left for in house staff to do.

New Employees: Lindsay Willmore, Cassandra Shaffer. Hailey Parker made the motion
to hire them, and lora Matthews seconded the motion. All present voted aye.
Current employees: Corina Gilley was reassigned as Interim Manager. Hailey Parker made the motion for the reassignment, and Lora Matthews seconded the motion. All
those in attendance voted aye.

• Decennial Efficiency Committee Approval: Lora Matthews made the motion to approve
  the report, and Kacy Lapington seconded it. All present voted aye. The report must be
  filed at the County Board by November 1, 2024.
• Other New Business
• The meeting was adjourned at 7:30 PM. The next board meeting will be held on August
  8, 2024 at 5 :30PM.

Submitted by Sheila Baird in absence of Secretary Jeff Campbell.

 

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ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

MINUTES OF SPECIAL BOARD OF TRUSTEE’S MEETING: July 3rd, 2024

Present: Trustees-Jeff Campbell, Hailey Parker, Sheila Baird and Kacy Lapington and Library Director Felicia Murray

Absent: Trustees- Dolly Mace, Mike Vessell and Lora Matthews

The meeting was called to order at 5:02 PM.

Public Citizenry: None

Minutes: None

Old Business: None

New Business

1. Personnel: The current staff were interviewed to determine if the library can remain open at its current schedule. The staff is willing to increase their hours temporarily to keep the library open on its current schedule. The staff also gave the trustees some suggestions on how to improve the operation of the library. The board reviewed several job applications for new employees. An interview for the new applicants will be scheduled for next week. A worker from a nearby library has offered to work as a substitute when needed. The job description for existing and new staff needs to be updated.

2. Hours of Operation: The Board of Trustees and the current staff will revise the work schedule and determine if the library can continue to operate during its current hours.

The meeting was adjourned at 7:50 PM. The next Board of Trustees Meeting will be held on July 11th at 5:30 PM.

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ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

MINUTES OF THE BOARD OF TRUSTEE’S MEETING: June 20th, 2024

Present: Trustees-Jeff Campbell, Hailey Parker, Lora Matthews, Sheila Baird and Library Director Felicia Murray.

Absent: Trustees- Dolly Mace, Mike Vessell and Kacy Lapington

President Sheila Baird called the meeting to order at 5:05 PM.

Public Citizenry: Kara Lloyd

The minutes of the previous meeting were read and approved as presented.

The Treasurer’s Report was presented. There were no outstanding issues. Hailey Parker made a motion to approve the report and to pay the bills. Lora Matthews seconded the motion. All voted aye.

Library Director Felicia Murray presented the Librarian’s Report. Circulation for the previous month was 1643, with a year-to-date total of 18205. There were 144 3M items circulated last month for a total of 1981 3M items circulated for the year-to-date. There were 357 loaned items and 499 borrowed items. There were 7 in-state loans and 0 out of state loans. Twelve new patrons were registered for a total of 4427 patrons. Computer users totaled 116 for the previous month and 1037 for the year-to-date. There were 763 Wi-Fi users for the month and 8921 for the year- to- date. Total receipts amounted to $1110.35, including $786.10 from the City of Eldorado.

Unfinished Business

1. AC Unit: No change

New Business

1. Building and Maintenance Ordinance #174. Jeff Campbell made a motion to adopt Building and Maintenance Ordinance #174. Hailey Parker seconded the motion. All voted aye with a roll call vote.

2. Non- Resident Fee. Hailey Parker made a motion to keep the Non- Resident Fee at $90.00 per year. Lora Matthews seconded the motion. All voted aye with a roll call vote.

3. Whistleblower Policy: Hailey Parker made a motion to approve a revised Whistleblower Policy with the designee to be determined later. Lora Matthews seconded the motion. All voted aye.

4. Summer Reading Program: The Annual Summer Reading Program began on June 3rd and was very well attended.

5. Grant Updates: The funds for the latest Live and Learn Grant have been used for new library furniture and some painting. The library will be receiving a technology grant for new staff computers.

6. Personell: Assistant Library Director Hope Spivey has resigned. Library Director Felicia Murray will be taking a 12-week unpaid leave in accordance with FMLA. This leave can be extended for a total of 26 weeks with further confirmation from a doctor. Jeff Campbell made a motion to pay Mrs. Murray for 3 weeks of unused vacation days. Sheila Baird seconded the motion. All voted aye with a roll call vote. A special board meeting will be held on July 3rd at 5:00 PM to interview the current staff and determine if the library can continue to operate at its current schedule, with two staff members on duty at all times. The board members will also review job applications for new personnel to work in the absence of Ms. Spivey and Mrs. Murray.

The meeting was adjourned at 7:05 PM. The next board meeting will be held on June 20TH at 5:00 PM. A special meeting will be held on July 3RD at 5:00 PM.

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ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

MINUTES OF THE BOARD OF TRUSTEE’S MEETING: April 11th, 2024

Present: Trustees- Jeff Campbell, Hailey Parker, Kacy Lapington, Sheila Baird, Lora Matthews and Library Director Felicia Murray

Absent: Trustees- Mike Vessell and Dolly Mace

President Sheila Baird called the meeting to order at 5:34 PM.

Public Citizenry: None

The minutes of the previous meeting were read and approved as presented.

The Treasurer’s Report was presented. There were no outstanding issues. Lora Matthews made a motion to accept the report and to pay the bills. Kacy Lapington seconded the motion. All voted aye with a rollcall vote.

Library Director Felicia Murray presented the Librarian’s Report. There were 1763 items circulated the previous month, for a year-to-date total of 14739 circulated items. There were 162 3M items circulated last month for a year-to-date total of 1679 items. Hoopla items totaled 225 for the month and 1756 for the year-to-date. There were 484 loaned items and 404 borrowed items. There were 6 In-State loans and 0 Out-of -State loans. Seven new patrons were registered last month for a total of 4400 patrons. There were 223 computer users last month and 796 for the year-to-date. Wi-Fi users totaled 754 for the month and 7408 for the year-to-date. Total receipts for the month amounted to $1317.51 for the month, including $881.35 from the City of Eldorado.

Old Business None.

New Business

1. Econ Statements for Saline County: The annual Econ Statements for Saline County were distributed to the trustees for completion at their earliest convenience.

2. Grant Updates: There has been no information on the Per-Capita Grant. Library Director Felicia Murray is still looking for some chairs/ stools that can be used with the charging table in the Teen Area of the library. There are still some funds left from the Live And Learn Grant. It was suggested that perhaps a few tables with charging stations could be purchased for the lounge area.

3. Other New Business: Mrs. Murray has been contacted by Consumer Energy Solutions, with a proposal that is supposed to give the library a cheaper rate for electricity. This matter was tabled until the next meeting so that Mrs. Muray can obtain some additional information.

4. Decennial Committee: The second Decennial Committee Meeting is scheduled for 6;00PM Thursday April 11th, 2024, after the monthly Board of Trustee’s Meeting.

The meeting was adjourned at 5:55 PM. The next meeting will be on Thursday May 9th, 2024 at 5:30

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ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

MINUTES OF THE BOARD OF TRUSTEE’S MEETING: MARCH 14, 2024

Present: Trustees- Jeff Campbell. Hailey Parker, Mike Vessell, Sheila Baird and Library Director Felicia Murray

Absent: Trustees-Dolly Mace, Lora Matthews and Kacy Lapington

President Sheila Baird called the meeting to order at 5:32 PM.

Public Citizenry: None

The minutes of the previous meeting were read and approved as presented.

The Treasurer’s Report was presented. There were no outstanding issues. Mike Vessell made a motion to approve the report and to pay the bills. Hailey Parker seconded the motion. All voted aye with a roll call vote.

Library Felicia Murray presented the Librarian’s Report. There were 1694 items circulated last month for a year-to-date total of 12976 items. E-Resources totaled 162 3M items for the month and 637 for the year-to-date. There were 484 loaned items and 504 borrowed items last month. There were 0 in-state loans and 0 out -of-state loans. Eleven new patrons were registered for a total of 4387 patrons. Computer users totaled 150 for the previous month and 563 for the year-to-date. Wi-Fi users totaled 744 last month and 6720 for the year-to-date. Total receipts amounted to $4494.31, including $4080.50 from Demco.

Unfinished Business: None

New Business

1. Annual Financial Report: The latest annual financial report has been completed. Hailey Parker made a motion to approve the latest financial report. Mike Vessell seconded the motion. All voted aye with a roll call vote.

2. Patron Code of Conduct: It was suggested by Library Director Felicia Murray that our Patron Code of Conduct be updated to address patrons / visitors with offensive body odor that is disruptive to other patrons and visitors. There was also an issue with a patron that became very belligerent with one of the staff. It was suggested by Mrs. Murray that this patron be informed by a letter that he is banned from the library for three months. At the end of this three-month ban, he will be allowed to address the board and ask if he can once again visit the library. Jeff Campbell made a motion to approve both measures. Mike Vessell seconded the motion, all voted aye.

3. Outdoor Picnic Table and Outlet for Charging: Library Director Felicia Murray proposed that the library purchase a heavy-duty metal picnic table and install an outlet on the grounds away from the front entrance. This would allow people to charge their phones and use the Wi-Fi without blocking the main entrance. Mike Vessell made a motion to approve this proposal. Hailey Parker seconded the motion. All voted aye with a roll call vote.

4. Mango Languages: Library Director Felicia Murray proposed that the library subscribe to Mango Languages Data Base for an annual fee of $1900.00. This includes over seventy languages, a

children’s application and American Sign Language. Mike Vessell made a motion to accept the proposal. Jeff Campbell seconded the motion. All voted aye with a roll call vote.

5. Econ Statements: The annual econ statements from Saline County are due at the end of March. They will be distributed for completion by the trustees as soon as they are received from the county.

6. Decennial Committee; The next Decennial Committee meeting will be scheduled for some time in April, 2024.

7. Grant Updates: A computer desk for the teen area, financed by the Live-and Learn Grant. Has been received and installed at the library.

8. Other New Business: None

The meeting was adjourned at 6:15 PM. The next meeting will be on April 11th, 2024, at 5:30 PM.

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ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

MINUTES OF THE BOARD OF TRUSTEE’S MEETING: FEBUARY 8TH, 2024

Present: Trustees-Jeff Campbell, Hailey Parker, Mike Vessell, Lora Brothers, and Assistant Library Director Hope Spivey

Absent: Trustees-Sheila Baird, Kacy Lapington, Dolly Mace and Library Director Felicia Murray

Vice President Lora Matthews called the meeting to order at 5:30 PM.

Public Citizenry: None

The minutes of the previous meeting were read and approved as presented.

The Treasurer’s Report was presented. There were no outstanding issues. Lora Matthews made a motion to approve the Treasurer’s Report and to pay the bills. Hailey Parker seconded the motion. All voted aye with a roll call vote.

Assistant Library Director Hope Spivey presented the Librarian’s Report. There were 1644 items circulated for the month and 3063 for the year to date. There were 203 3-M items circulated for the month and 273 for the year to date. Hoopla totals were unavailable at this time. There were 402 loaned items and 501 borrowed items. In-State loans totaled 3 and there were 0 Out-of-State loans. Eleven new patrons were registered last month for a total of 4377 patrons. Computer users totaled 92 for the month and 190 for the year to date. The Wi-Fi totals were unavailable at this time. The total receipts were unavailable at this time.

Unfinished Business: None

New Business

1. The Errors and Omissions Insurance, with State Farm has been paid.

2. Staff Evaluations: It’s time to conduct staff evaluations for the past year. Assistant Library Director Hope Spivey will need to be involved in this process since she observed the staff during Library Director Felicia Murray’s medical leave.

3. Econ Statements required by Gallatin County: The trustees, director and bookkeeper are required to complete economic statements this year by the Gallatin Co. Clerk. The economic statements are to be returned to Gallatin Co. by May 2024.

4. Part Time / Substitute Help: The staff has someone in mind to help as needed in the case of illness or other emergencies. This person has completed an application, and the staff will inform the board on this matter at the next board meeting.

5. Unaccompanied Minors: Assistant Library Director Hope Spivey suggested that the library raise the age of unaccompanied minors, visiting the library, from eight years old to ten years old. Hailey Parker made a motion to approve. Lora Matthews seconded the motion. All voted aye,

The meeting was adjourned at 6:05PM. The next meeting will be on March 14th, 2024, at 5:30PM.

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ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

MINUTES OF THE BOARD OF TRUSTEE’S MEETING: JANUARY 11^TH, 2024

Present: Trustees-Jeff Campbell. Hailey Parker, Kacy Lapington, Sheila Baird, Mike Vessell and Assistant Library Director Hope Spivey

Absent: Trustees-Dolly Mace, Lora Matthews and Library Director Felicia Murray

President Sheila Baird opened the meeting at 5:31PM.

Public Citizenry: None

The minutes of the previous meeting were read and approved as presented.

The Treasurer’s Report was presented. There were no outstanding issues. Kacy Lapington made a motion to accept the report and to pay the bills. Hailey Parker seconded the motion. All voted aye with a roll call vote.

ELDORADO MEMORIAL PUBLIC LIBRARY DI

Assistant Library Director Hope Spivey presented the Librarian’s Report. There were 1419 items circulated last month, with a year-to-date total of 7455. There were 193 3M items circulated last month for a year-to-date total of 1152 items. Hoopla items totaled 183 for the month and 183 for the year-to-date. There were 743 loaned items and 914 borrowed items for the month. There were 8 In-State Loans and 0 Out-of-State Loans. Ten new patrons were registered last month for a total of 4369 patrons. Computer users totaled 103 for the month and 805 for the year-to-date. The Wi-Fi totals were unavailable. The total receipts for the month were unavailable at this time.

Unfinished Business: None

New Business

1. Grant Updates: The new circulation desk, financed by the Live and Learn Grant, has been installed.

2. Employee Scheduling: It was suggested that the library find some find some individuals who would be willing to work as substitutes on an as needed basis, in case of sickness, emergency absences, etc.

3. Phone Booth in Children’s Library: Assistant Library Director Hope Spivey proposed moving the Play Phone Booth in the Children’s Library, which no longer works, into the main library to be used as storage space for survival/ care packets for needy or homeless people that come into the library. Jeff Campbell made a motion to approve this suggestion. Sheila Baird seconded the motion. All voted aye.

The meeting was adjourned at 5:59PM. The next meeting will be on February 8^th, 2024, at 5:30PM.

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ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

MINUTES OF THE BOARD OF TRUSTEE’S MEETING: DECEMBER 14, 2023

Present: Trustees-Jeff Campbell, Kacy Lapington, Mike Vessell, Sheila Baird and Assistant Library Director Hope Spivey.

Absent Trustees-Hailey Parker, Dolly Mace, Lora Matthews and Library Director Felicia Murray.

President Sheila Baird called the meeting to order at 5:35.

Public Citizenry: None

The minutes of the previous meeting were read and approved as presented.

The Treasurer’s Report was presented. There were no outstanding issues. Mike Vessell made a motion to accept the report and to pay the bills. Kacy Lapington seconded the motion. All voted aye with a roll call vote.

Assistant Library Director Hope Spivey presented the Librarian’s Report. There were 1706 items circulated for the month and 6036 items for the year-to-date. There were 170 3M items circulated last month, for a year-to-date total of 959 items. Hoopla items circulated for the month totaled 179, for a year-to-date total of 866 items. Loaned items totaled 402 and borrowed items totaled 504 for the month. There were 6 in state loans and 0 out of state loans. Twenty-four new patrons were registered last month, for a total of 4357 patrons. There were 98 computer users for the month and 702 for the year-to-date. Wi-Fi users totaled 243 for the month and 1143 for the year-to-date. Total receipts amounted to $307.00, including $39.05 from E-Pay.

Unfinished Business

1. AC Unit: No change

New Business

1. Reschedule of the next Decennial Committee Meeting: It was agreed to reschedule the next Decennial Committee meeting until February or March when Library Director Felicia Murray is back from sick leave.

2. Meeting Dates for 2024: Kacy Lapington made a motion to keep the Board of Trustee’s Meetings scheduled for the second Thursday of the month at 5:30 PM. Mike Vessell seconded the motion. All voted aye.

3. Grant Updates: The new circulation desk, funded by the Live and Learn Grant, is scheduled to be installed during the first week of January 2024.

The meeting adjourned at 5:58 PM. The next meeting will be on January 11^th, 2024, at 5;30 PM.

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ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

MINUTES OF THE BOARD OF TRUSTEE’S MEETING: NOVEMBER 9^TH, 2023

Present: Trustees-Jeff Campbell, Sheila Baird, Kacy Lapington, Mike Vessell, Lora Matthews and Library Director Felicia Murray.

Absent: Trustees-Dolly Mace and Hailey Parker.

President Sheila Baird called the meeting to order at 5:37 PM.

Public Citizenry: None.

The minutes of the previous meeting were read and approved as presented.

The Treasurer’s Report was presented. There were no outstanding issues. Lora Matthews made a motion to accept the report and to pay the bills. Kacy Lapington seconded the motion. All voted aye with a roll call vote.

Library Director Felicia Murray presented the Librarian’s Report. There were 1713 items circulated last month for a year-to-date total of 6514 items. There were 200 3M items circulated last month for a year-to-date total of 789 items. Hoopla items totaled 182 for the month and 687 for the year-to date. Loaned items totaled 433 and borrowed items totaled 589 items. There were 4 in state loans and 0 out of state loans. Twelve new patrons were registered last month for a total of 4331 patrons. Computer users totaled 139 for the month and 604 for the year-to-date. Wi-Fi users totaled 258 for the month and 900 for the year-to-date. Total receipts amounted to $222,897,32. This includes $214,620.62 from Saline County, $5675.47 from Hamilton County, two checks from Gallatin County for $5355,68 and $1656.60, and $2177.78 from The City of Eldorado.

Unfinished Business

1. Estimate from Beams Alarms: The estimate for updating the security system at the Eldorado Library was $1795.00. Jeff Campbell made a motion to approve the cost of this update. Lora Matthews seconded the motion. All voted aye with a roll call vote.

New Business

1. Tax Levy Ordinance #173: Kacy Lapington made a motion to pass Tax Levy Ordinance# 173. Mike Vessell seconded the motion. All voted aye with a roll call vote.

2. Part- Time Employees Leave: The Eldorado Library’s sick/personal leave policy was amended to include part-time employees and to comply with the Illinois PLAW Law, which gives employs 40 paid hours of leave for any reason, per year.  Mike Vessell made a motion to approve the amended leave policy. Jeff Campbell seconded the motion. All voted aye.

3. PLA Conference: Kacy Lapington made a motion to approve Library Director Felicia Murray’s attendance of the 2024 PLA Conference. The conference will be held in Columbus Ohio in April 2024. The library will pay the fees for attending this conference. Lora Matthews seconded the motion. All voted aye with a roll call vote.

4. Serving Our Public 4.0: The trustees reviewed relevant chapters of Serving Our Public 4.0, as a requirement to qualify for the next Per- Capita Grant.

5. Grant Updates: The Eldorado Library has received the new lounge furniture that was funded by the Live and Learn Construction Grant. The new circulation desk, also funded by this grant, will be installed in December.

6. Staff Christmas Bonuses: The Library Director and the Assistant Library Director were given Christmas bonuses in the same amount as last year. The other hourly full-time and part-time employees were given a modest increase in Christmas bonuses. Jeff Campbell made a motion to approve the Christmas bonuses. Sheila Baird seconded the motion. All voted aye with a roll call vote.

The meeting was 3adjourned at 6:33 PM. Next Meeting: December 14^th, 2023, at 5:30 PM.

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ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

MINUTES OF THE BOARD OF TRUSTEES MEETING: OCTOBER 12, 2023

Present: Trustees-Jeff Campbell, Hailey Parker, Sheila Baird, Mike Vessell and Library Director Felicia Murray.

Absent: Trustees-Kacy Lapington, Dolly Mace and Lora Matthews

President Sheila Baird called the meeting to order at 5:35 PM.

Public Citizenry: None

The minutes of the previous meeting were read and approved as presented.

The Treasurer’s Report was presented. A bill from painting contractor Jason Hafford for $1800.00 was omitted from the report and needs to be included. There were no outstanding issues. Hailey Parker made a motion to approve the report and to pay the bills. Mike Vessell seconded the motion. All voted aye with a roll call vote.

Library Director Felicia Murray presented the Librarian’s Report. The circulation for last month was 1514 for a year-to-date total of 4801. There were 223 Cloud items circulated with a year-to-date total of 589. Hoopla items totaled 152 for the month and 505 for the year-to-date. There were 456 loaned items and 566 borrowed items for the month. There were 3 in In-State Loans and 0 Out of State loans for the month. Nineteen new patrons were registered last month for a total of 4324 patrons. Computer users totaled 163 for the month and 465 for the year-to -date. Wi-Fi users totaled 219 for the month and 642 for the year-to-date. Total receipts amounted to $9739.77, including $7451.28 from Hamilton County, $1628.41 from Saline County and $423.61 from the City of Eldorado.

Unfinished Business

1. AC Unit: Nothing new

New Business

1. Per Capita Grant Requirements: The requirements for this year’s Per Capita Grant are the same as last year. This requirement will be covered at the next Board of Trustee’s Meeting.

2. PLAW (Paid Leave for All Workers Law): This law goes into effect January 1^ST, 2024 and requires all workers to be given 40 hours of paid leave per year for any reason. Although the Eldorado Library unofficially observes this policy, Library Director Felicia Murray will consult Attorney Mart Watson and attend a webinar to make sure that the library complies with this law. 

3. Annual Evaluation of The Library Director: Forms for the annual evaluation of the library director were distributed for completion by the trustees.

4. Grant Updates: Library Felicia Murray has submitted the paperwork on the projects funded by The Live and Learn Grant. Projects include repainting the interior trim, which has been completed, as well as new lounge furniture and a new circulation desk, which have been ordered.

The meeting was adjourned at 6:15PM. The next meeting will be on November 9^th, 2023 at 5:30PM.

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ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

MINUTES OF THE BOARD OF TRUSTEE’S MEETING: SEPTEMBER 14, 2023

Present: Trustees-Jeff Campbell, Hailey Parker, Kacy Lapington, Sheila Baird, Mike Vessell, and Library Director Felicia Murray.

Absent: Trustees-Dolly Mace and Lora Matthews.

President Sheila Baird called the meeting to order at 5:35 PM.

Public Citizenry: None.

The minutes of the previous meeting were read and approved as presented.

The Treasurer’s report was presented. There were no outstanding issues. Mike Vessell made a motion to approve the Treasurer’s Report and to pay the bills. Kacy Lapington seconded the motion. All voted aye with a roll call vote.

Library Director Felicia Murray presented the Librarian’s Report. There were 1504 items circulated last month, for a year-to-date total of 3287 items. E resources numbered 185 Cloud Library items circulated for the month and 366 circulated for the year-to-date. There were 196 Hoopla Items circulated for the month and 353 for the year-to-date. Loaned items totaled 402 and borrowed items totaled 546 for the month. There were 5 in state loans and 0 out of state loans. Nine new patrons were registered last month for a total of 4307 patrons. Computer users totaled 147 for the month and 302 for the year-to-date. The Wi-Fi totals were unavailable at this time.  Total receipts amounted to $10456.20, including $9798.43 from the Per Capita Grant.

Unfinished Business

1. AC Unit: Nothing new.

New Business

1. Down Payment for Harrell Lurch:  Mr. Lurch is constructing a new circulation desk for the library. The total price is $11650.00. He requires a down payment for half the amount upon starting the project and the other half will be paid upon completion. The down payment would be in the amount of $5825.00. Hailey Parker made a motion to pay Mr. Lurch the down payment. Mike Vessell seconded the motion. All voted aye with a roll call vote.

2. Felicia Murray’s Surgery: Library Director Felicia Murray will be having surgery in mid-December, which will require 4-6 weeks of recovery. The board approved her paid leave with a motion made by Jeff Campbell and seconded by Sheila Baird. All voted aye with a roll call vote. It was suggested that the board enact a written medical leave policy. This can be discussed further at future meetings.

3. Grant Updates: The new circulation desk, new lounge furniture, new furniture for the adult, teen and children’s sections are covered by the Live and Learn Construction Grant. The library has received some of the new furniture.

Meeting adjourned at 5:27 PM. Next meeting: October 12, 2013 at 5:30pm.

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ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

BUDGET AND APPROPRIATIONS ORDINANCE #175 HEARING: SEPTEMBER 14^TH, 2023

Present: Trustees- Jeff Campbell, Hailey Parker, Kacy Lapington, Sheila Baird, Mike Vessell, and Library Director Felicia Murray.

Absent: Trustees-Dolly Mace and Lora Matthews.

President Sheila Baird called the hearing to order at 6:29 PM.

Public Citizenry: None.

Mike Vessell made a motion to approve and adopt Budget and Appropriations Ordinance #175. Jeff Campbell seconded the motion. All voted aye with a roll call vote. Budget and Appropriations Ordinance #175 was approved and adopted.

Budget and Appropriations #175 Hearing was adjourned at 6:38 PM.

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ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

MINUTES OF THE BOARD OF TRUSTEE’S MEETING: AUGUST 1OTH 2023

Present: Trustees-Jeff Campbell, Hailey Parker, Sheila Baird, Dolly Mace, Mike Vessell, Lora Matthews, Kacy Lapington and Assistant Library Director Hope Spivey

Absent: Library Director Felicia Murray

President Sheila Baird called the meeting to order at 5;35 PM.

Public Citizenry: None

The minutes of the previous meeting were read and approved as presented.

The Treasurer’s Report was presented. There were no outstanding issues. Hailey Parker made a motion to accept the report and to pay the bills. Lora Matthews seconded the motion. All voted aye with a roll call vote.

Assistant Library Director Hope Spivey presented the Librarian’s Report. There were 1783 items circulated for the month for a year-to-date total of 1783. There were 181 e resources circulated for the month with a total for the year to date of 181. Hoopla totaled 157 items for the month with a year-to-date total of 157 items. There were 388 loaned items and 504 borrowed items. There were 4 in state loans and 0 out of state loans. Eleven new patrons were registered last month for a total of 4295 patrons. There were 155 computer users for the month and 155 for the year. The Wi-Fi totals were unavailable at this time. Total receipts amounted to $3140.13, including $2627.43 from the City of Eldorado.

Unfinished Business

1. AC Unit: Nothing new

New Business

1. Personnel: It was proposed that the salary of a full-time employee, who has worked for the library for a year, be raised to $15.00 per hour to make her salary above the minimum wage. Hailey Parker made a motion to increase the salary of this employee. Jeff Campbell seconded the motion. All voted aye with a roll call vote.

2. Audit of Board Secretary Minutes: Trustees Hailey Parker and Sheila Baird volunteered to audit the Secretary’s Board minutes of the previous fiscal year.

3. Per Capita Grant: The funds from this grant have been received by the library.

4. Budget and Appropriation Hearing: The annual Budget and Appropriation Hearing will be held at the time of the next regular meeting on September 14^th, 2023, at 5:30 PM.

5. The Passing of Trustee Bob Barker:  The trustees were reminded to be thinking of some way to honor the service of long-time trustee Bob Barker, who recently passed away.  It was suggested that the library purchase some item in his memory such as a new bench by the entry, a pair of new statues at the entrance or a commemorative plaque, It was also suggested that we could dedicate the proposed Little Free Library in his honor.

Other New Business

None

The meeting was adjourned at 6:05 PM.  The next meeting will be on Thursday Sept 14, 2023 at 5:30PM.

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ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES : July 13^th, 2023

Present: Trustees-Jeff Campbell, Hailey Parker, Sheila Baird and Library Director Felicia Murray

Absent: Trustees-Mike Vessell, Lora Matthews, Kacy Lapington, and Dolly Mace

Due to the lack of a quorum the meeting was cancelled.

President Sheila Baird approved the payment of bills in accordance with a provision that allows the board president to authorize the payment of outstanding bills at the regular meeting with less than a quorum present.

Adjournment : Next Meeting / Aug 10^th 2023 at 5:30 PM

__________________________________________________________________________________________________

MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES : June 8^th, 2023

ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

Present: Trustees-Jeff Campbell, Kacy Lapington, Sheila Baird, Mike Vessell, Lora Matthews, and Assistant Library Director-Hope Spivey

Absent: Trustees-Dolly Mace, Hailey Parker and Library Director-Felicia Murray

President Sheila Baird called the meeting to order at 5:31 PM.

Public Citizenry: None

The minutes of the previous meeting were read and approved as presented.

The Treasurer’s Report was presented. There were no outstanding issues. Kacy Lapington made a motion to accept the report and to pay the bills. Lora Matthews seconded the motion. All voted aye with a roll call vote.

Assistant Library Director Hope Spivey presented the Librarian’s Report. There were 1768 items circulated last month for a year-to-date total of 18431 items. E-resources totaled 187 for the month and 2444 for the year. There were 131 Hoopla items circulated for the month and 1230 for the year. Loaned items totaled 373 and borrowed items totaled 585. There were 3 in-state loans and 0 out of state loans.  Twelve new patrons were registered last month for a total of 4268 patrons. There were 115 computer users last month and 1361 for the year to date. WiFi users totaled 37 for the month and 473 for the year-to-date. Total receipts amounted to $3767.25, including $3249.94 from The City of Eldorado.

Unfinished Business

1. AC Unit: Nothing new

New Business

1, Swearing in of Lora Matthews: Recently elected trustee Lora Matthews was sworn in as trustee with the oath of office. Ms. Matthews also agreed to serve as Vice President of the Eldorado Library Board.

2. Honorary Item for Robert Barker: The Eldorado Library should honor longtime trustee Robert Barker with some item commemorating his service. Trustees were asked to give this matter same thought for further discussion at a future meeting.

3. Summer Reading Program: The Summer Reading program began on June 5^th. The program has been very successful, with 60 children signed up to participate.

4. Grant Updates: The Eldorado Library was awarded The Per-Capita Grant in the amount of $9798.43.

Other New Business: None

Meeting adjourned at 6:05 PM. Next Meeting: July 13, 2023 at 5:30 PM

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ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES : MAY 11^TH, 2023

Present: Trustees-Jeff Campbell, Sheila Baird, Kacy Lapington, Dolly Mace, Mike Vessell, Library Director  

Absent: Trustees- Hailey Parker and Lora Matthews

President Sheila Baird called the meeting to order at 5:31 PM.

Public Citizenry: None

The minutes of the previous meeting were read and approved as presented.

The Treasurer’s Report was presented. There were no outstanding issues. Kacy Lapington made a motion to accept the report and to pay the bills. Jeff Campbell seconded the motion. All voted aye, with a roll call vote.

Library Director Felicia Murray presented the Librarian’s Report. There were 1666 items circulated for the month and 16663 for the year- to -date. E-resources totaled 195 for the month and 2257 for the year- to -date. Hoopla totaled 102 for the month and 1099 for the year- to -date. There were 342 loaned items, and 507 borrowed items. There were 0 in state loans and 0 out of state loans. Eleven new patrons were registered the previous month, for a total of 4258 patrons. Computer users totaled 100 for the month for a year- to- date- total of 1246. WiFi users totaled 15 for the month and 436 for the year-to-date. Total receipts amounted to $2445.82, including $2003.06 from The City of Eldorado and $100.00 from the Eldorado Women’s Club.

Old Business

AC Unit: There is nothing new on this matter. Felicia Murray will attempt to contact Mr. Lee.

New Business

1. Building and Maintenance Ordinance #171: Dolly Mace made a motion to approve Building and Maintenance Ordinance #171. Mike Vessell seconded the motion. All voted aye with a roll call vote.

2. Non- Resident Fee:  Director Felicia Murray suggested that the library keep the current non- resident fee at $90.00 per year. Dolly Mace made a motion to approve Mrs. Murray’s suggestion. Kacy Lapington seconded the motion. All voted aye with a roll call vote.

3. Full Time Holiday Pay/ Overtime: Jeff Campbell made a motion that all salaried and hourly employees of the Eldorado Library receive pay for holidays, when the library is closed. Dolly Mace seconded the motion. All voted aye with a roll call vote.

4. Selling Snacks for the Summer Reading Program: Dolly Mace made a motion to allow the library to sell purchased, pre-packaged snacks at the various summer reading program activities. Kacy Lapington seconded the motion. All voted aye.

5. Grant Updates: The Eldorado Library was awarded the Live and Learn Grant in the amount of $35000.00. These funds will be used to purchase a new circulation desk, lounge furniture, teen furniture and to repaint the interior trim.

6.  Oath of Office / Election of Officers: Newly elected trustees, Dolly Mace and Kacy Lapington were sworn in with the oath of office. Mike Vessell made a motion to retain the current officers. Dolly Mace seconded the motion. All voted aye. The officers are President Sheila Baird, Secretary Jeff Campbell and Treasurer Hailey Parker. Lora Matthews will be asked if she is willing to serve as Vice President at the next meeting.

Other New Business

1. The Decennial Committee: The Decennial Committee, required by state law, will have its initial meeting on Monday June 5^th at 5:00 PM. This committee will consist of the current library trustees and two designated citizens of the Eldorado Library District.

2. The Old Library Doors: The old front doors to the library are stored in a patron’s garage. This patron would like to have the doors removed from her property. Jeff Campbell will ask Matt Buckman if he might be interested in them for one of his buildings.

Meeting adjourned at 6:10 PM / Next Meeting Thursday June 8^th, 2023 at 5:30 PM

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ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS:  APRIL 13^TH, 2023

Present: Trustees-Jeff Campbell, Hailey Parker, Kacy Lapington, Sheila Baird, Lora Matthews, Library Director-Felicia Murray

Absent: Trustees-Mike Vessell and Dolly Mace

President Sheila Baird called the meeting to order at 5:31 PM.

Public Citizenry: None

The minutes of the previous meeting were read and approved as presented.

The Treasurer’s Report was presented. There were no outstanding issues. Hailey Parker made a motion to accept the report and to pay the bills. Lora Matthews seconded the motion. All voted aye with a roll call vote.

Library Director Felicia Murray presented the Librarian’s Report. There were 1798 items circulated for the month and 14997 for the year to date. There were 213 e-resources circulated for the month and 2062 circulated for the year to date. Hoopla totaled 140 for the month and 997 for the year to date.  There were 452 loaned items and 562 borrowed items. In state loans totaled 4 and there were 0 out of state loans. Fifteen new patrons were registered last month, for a total of 4258 patrons. Computer users totaled 114 for the month and 1146 for the year to date.   There were 19 WiFi users for the month and 421 for the year to date. Total receipts amounted to $12,013.65, including $10297.00 from State Farm and $1260.81 from The City of Eldorado and $113.85 from E-Pay.

Old Business

        1     AC Unit:  Nothing New

New Business

1. Anti- Censorship Policy: The Eldorado Library has compiled a basic anti-censorship policy. Hailey Parker made a motion to adopt the policy. Kacy Lapington seconded the motion. All voted aye with a roll call vote.
2. New Security Cameras: Library Director Felicia Murray is getting a quote from Beams Alarms for security cameras on all four corners of the building. Mrs. Murray will update the board on this matter when she receives the quote.
3. Landscaping Project: Landscaper Simon Naas has submitted a bid of $7878.00 to remove the rocks from around the library and to replace them with mulch. This bid would also include trimming and removing some of the shrubs. The rocks being thrown at the building and scattered on the sidewalks have become a safety concern. Hailey Parker made a motion to approve this landscaping project. Lora Matthews seconded the motion. All voted aye with a roll call vote.
4. Grant Updates: No new information. Mrs. Murray reported that the interview portion of the application for the Live and Learn Grant went well.
5. OMA Training: The portal for the Open Meeting Act training is back and operational. All trustees should renew the OMA training at their earliest convenience. The training can be done on a trustee’s PC.  Each trustee will have to print a certificate indicating that they have completed the training and give it to Library Director Felicia Murray.

     Meeting adjourned at 6:01 PM / Next meeting; Thursday May 11^th, 2023 at 5:30 PM.

 

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ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

MINUTES OF THE BOARD OF TRUSTEE’S MEETING: MARCH 9^TH ,2023

Prrsent: Trustees- Jeff Campbell, Sheila Baird, Mike Vessell, Hailey Parker, Kacy Lapington and Library Director Felicia Murray.

Absent: Trustees- Lora Matthews and Dolly Mace

President Sheila Baird called the meeting to order at 5:45 PM.

Public Citizenry: None

The minutes of the previous meeting were read and approved with minor corrections.

The Treasurer’s Report was presented. There were no issues. Hailey parker made a motion to accept the Treasurer’s Report and to pay the bills. Kacy Lapington seconded the motion. All voted aye with a roll call vote.

Library Director Felicia Murray presented the Librarian’s Report. There were 1403 items circulated the previous month and 13199 items circulated for the year to date. 3M item circulated for the month totaled 176 and 1349 for the year to date. There were 121 Hoopla items circulated for the month and 857 for the year. There were 399 loaned items and 510 borrowed items last month. There were 3 in state loans and 0 out of state loans. Six new patrons were registered last month for a total of 4237 patrons. Computer users totaled 108 for the month and 1032 for the year to date.  There were 22 WiFi users last month and a year to date total of 402. The various programs have been going well. Dr. Matt Buckman has proposed partnering with the Eldorado Library for the showing of an outdoor movie when the weather permits. Director Felicia Murray will provide more information on this project in the future. Total receipts amounted to $285.85.

Unfinished Business

1. AC Unit: Nothing New

New Business

1. ALA Chicago: Corina Gilley and Kelsey Bartok would like to attend the ALA Conference in Chicago this June. The fee would be $80.00. There would also be the cost of three days hotel lodging. Hailey Parker made a motion to approve the library’s funding for the attendance of this conference. Mike Vessell seconded the motion. All voted aye with a roll call vote.
2. Econ Statements: Trustees- Mike Vessell, Lora Matthews and Dolly Mace need to completed the required annual economic statements.
3. Decennial Committee: The Decennial Committee on Local Government Efficiency Act is requiring library districts in Illinois to form a committee consisting of the trustees and 2 citizens residing in the library district.  The committee would be required to meet 3 times within 18 months. The deadline for formation of this committee is June 10^th 2023. Library Director Felicia Murray will keep the keep the board informed on this matter.
4. Grant Updates: There is no new information on the Per-Capita Grant. The next step with the Live and Learn Grant is an interview on April 6^TH via web.
5. Reaching Forward South: In April  Assistant Library Director Hope Spivey, Library Clerk Corinna Gilley and Library Clerk Sherri Wasson will attend the Reaching Forward South workshop for one day. This workshop will be held in O’ Fallon IL.

Meeting adjourned at 5:25 PM. The next meeting will be held on April 13, 2023 at 5:30 PM.

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ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

MINUTES OF THE BOARD OF TRUSTEE’S MEETING: FEB. 9^TH 2023

Present:  Trustees-Jeff Campbell, Hailey Parker, Sheila Baird, Kacy Lapington, Library Director Felicia Murray and Assistant Library Director Hope Spivey

Absent: Trustees-Mike Vessell, Dolly Mace and Lora Matthews

President Sheila Baird opened the meeting at 5:40 PM

Public Citizenry: None

The minutes of the previous meeting were read and approved as presented.

The Treasurer’s Report was read. There were no issues. Hailey Parker made a motion to approve the report and to pay the bills. Jeff Campbell seconded the motion. All voted aye with a roll call vote.

Library Director Felicia Murray presented the Librarian’s Report. There were 1341 items circulated for the month, with a year to date total of 11796.  E -resources (3M) circulated for the month totaled 214 with a year to date total of 1673 items. Hoopla items circulated totaled 116 for the month and 736 for the year. There were 376 loaned items and 539 borrowed items. There were 4 in state loans and 0 out of state loans.  Three new patrons were registered last month for a total of 4234 patrons.  Computer users totaled 115 for the month and 924 for the year to date. There were 36 WiFi users for the month and 380 for the year to date. Total receipts amounted to $19921.66, including $16748.36 from Saline County, $312.64 from Hamilton County and $2545.15 from the City of Eldorado.

Unfinished Business

       1      AC Unit : Nothing new

New Business

1. Mural by High School Art Club:  It has been proposed that a mural for the Children’s Library be painted by the High School Art Club. The library will need an estimate on the cost for this project.  Hailey Parker suggested that the High School Art Club present the library with a few different ideas for the library staff/ board to consider. Library Director Felicia Murray will keep the board of trustees informed on the progress of this project.
2. Reaching Forward South :  Assistant Library Director Hope Spivey and Library Clerk Corina Gilley would like to attend an upcoming training session in O’Fallon IL. The cost for the training session is $90.00. There would also be the cost of one night’s lodging in a hotel. Jeff Campbell made a motion to allow the library to pay for the training session and hotel lodging for Ms. Spivey and Ms. Gilley. Sheila Baird seconded the motion. All voted aye with a roll call vote.   
3. Econ Statements:  The annual required econ statements were distributed to the trustees present at the meeting.
4. Personnel : The evaluations of recently hired staff members were held last month. Trustee Sheila Baird attended the in- person evaluations.  One recent hired staff member was let go because of the inability to perform necessary required tasks. Another recently hired staff member was reprimanded for taking time off that was not approved. Former employee Sherri Wasson has indicated that she would be willing to work on Saturdays and substitute as needed. All present indicated that they had no objections.
5. Grant Updates: There is nothing new. Library Director Felicia Murray is still waiting to hear about the Per-Capita Grant and The Live and Learn Grant.

Meeting adjourned at 6:25 PM / Next Meeting: March 9^th 2023     

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ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES : JANUARY 12, 2023

PRESENT : Trustees -Jeff Campbell, Kacy Lapington, Hailey Parker, Sheila Baird, Mike Vessell, Lora Matthews and Assistant Library Director Hope Spivey

ABSENT : Trustee- Dolly Mace and Library Director Felicia Murray

President Sheila Baird called the meeting to order at 5:39 PM.

Public Citizenry : None

The minutes of the previous meeting were read and approved as presented.

The Treasurer’s Report was presented. There were no issues. Lora Matthews made a motion to accept the report and to pay the bills. Mike Vessell seconded the motion. All voted aye with a roll call vote.

Assistant Library Director Hope Spivey presented the Librarian’s Report. There were 1275 items circulated the previous month and a year to date total of 10455. There were 182 3M items circulated for the previous month. The year to date total was unavailable. Hoopla items circulated for the month totaled 127, with a year to date total of 620. There were 381 loaned items and 518 borrowed items. The totals for In- State and Out -of State loaned items were unavailable. There were 6 new patrons registered last month for a total of 4231 patrons. The totals on computer usage were unavailable. There were 36 WiFi users for the month and 344 for the year to date. Total receipts for the month amounted to $73898.77.  This includes $65813.35 from Saline County, $617.30 from Hamilton County. $38.24 from Gallatin County, $1153.79 from the City of Eldorado and $2348.94 from The State of Illinois (RTR Grant Reimbursement).

UNFINISHED BUSINESS

1     AC Unit : Sheila Baird hasn’t heard anything more from Bill Lee

NEW BUSINESS

1. Econ Statements : The trustees are required to fill out an annual economic statement. Jeff Campbell will go to the Saline Co. Courthouse and pick up the statements and distribute them to the trustees.
2. Grant Updates : Nothing new.
3. Program Updates : Assistant Library Director Hope Spivey reported on past and upcoming programs at the library. Some of the programs included Christmas Story Time, Bad Art Night and Adult Cooking Class.
4. Personnel : The new schedule is working out well with Faith and Corina. One staff member decided to extend some time off without notice. This person will be told that this is not proper workplace behavior. One staff member is having some difficulty with many of the routine tasks that are required. It was suggested that that the library administration ask if there are any tools that will help this person perform their duties in a more efficient manner. It is time to have a job performance review of the recently hired personnel at the library. Sheila Baird volunteered to attend these reviews as a member of the board.
5. Vacation : It was suggested that any personnel will qualify for a vacation after working at the library for a year. This should be included in the job description / requirements.

Meeting adjourned at 6:15 PM

Next Meeting : February 9^th at 5:30 PM

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ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES : DEC. 8^TH 2022

Present :  Trustees Jeff Campbell, Sheila Baird, Hailey Parker, Kacy Lappington, Dolly Mace and  Assistant Library Director Hope Spivey

Absent : Trustees- Lora Matthews, Mike Vessell and Library Director Felicia Murray

President Sheila Baird called the meeting to order at 5:32 pm.

Public Citizenry : None

The minutes of the previous meeting were read and approved as presented.

Treasurer’s Report was reviewed. There were no issues. Jeff Campbell made a motion to accept the report and to pay the bills. Dolly Mace seconded the motion. All voted aye with a roll call vote.

Assistant Library Hope Spivey presented the Librarian’s Report. The statistics were from October 2022. There were 1641 items circulated for the month with a year to date total of 7690. There were 284 3M items circulated for the month and a year to date total of 1071. Hoopla items totaled 87 for the month and 374 for the year. There were 435 loaned items and 601 borrowed items. There were 8 in state loans and 0 out of state loans. Five new patrons were registered for a total of 4224 patrons. Computer users totaled 157 for the month and 604 for the year to date. There were 60 WiFi users for the month and 261 for the year. Total receipts amounted to $207945.76 including $204106.20 from Saline Co. and $3523.24 from the City of Eldorado.

Unfinished Business

1.  Sheila Baird called Bill Lee about raising the AC units. He said he was planning on doing this but was just not sure exactly when he would get to it. The library would have to be closed for a few days to complete this task.

New Business

1. Tax Levy #170 : Jeff Campbell made a motion to adopt Tax Levy #170. Hailey Parker seconded the motion. All voted aye with a roll call vote. Trustees Mike Vessell and Lora Matthews were absent.
2. Serving our Public 4.0 Review : The trustees have reviewed Serving Our Public 4.0 as a requirement for the Per Capita Grant.
3. Trustee Election 2023 : Petitions for library trustee candidates are to be returned  between Dec. 12. 2022 and Dec. 19^TH 2022. In addition to the signatures candidates will need to include a completed econ. statement.
4. Meeting Dates for 2023 : Jeff Campbell made a motion to keep the meeting dates on the second Thursday at 5:30 PM. Sheila Baird seconded the motion. All voted aye.
5. Grant Updates : Library Director Felicia Murray plans on applying for the Per Capita Grant and the Live and Learn Grant this year.
6. Staff Christmas : Dolly Mace made a motion to give Felicia Murray and Hope Spivey the same Christmas bonus as last year and the new staff members a bonus appropriate with the time they have worked at the library. Hailey Parker seconded the motion. All voted aye with a roll call vote.
7. Personnel : It was suggested that the recently hired young staff members may need some training in personal service technique. There have been some complaints about waiting and lack of courtesy by some patrons. Assistant Library Director Hope Spivey suggested that changing the work schedule may also help with this issue. It was also mentioned that a job description for the Assistant Library Director needs to be completed.
8. Annual Audit for 2022 : The annual audit of the library has been completed for 2022 . Dolly Mace made a motion to approve the audit. Kacy Lappington seconded the motion. All voted aye with a roll call vote.

Meeting Adjourned : Next Meeting …..January 12, 2023 at 5:30 pm

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ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT
Minutes of the Board of Trustee’s Meeting : Oct.13th 2022
Present : Trustees-Jeff Campbell, Hailey Parker, Kacy Lappington, Sheila Baird, Dolly Mace, Mike Vessell, Lora Matthews, Library Clerk Hope Spivey and Library Director Felicia Murray.
President Sheila Baird called the meeting to order at 5:32 PM
Public Citizenry : None
The minutes of the previous meeting were read and approved as presented.
Treasurer’s Report : There were no outstanding issues. Lora Matthews made a motion to accept the report and to pay the bills. Kacy Lappington seconded the motion. All voted aye with a roll call vote.
Director Felicia Murray presented the Librarian’s Report. There were 1853 items circulated for the month with a year to date total of 6049. E-Resources included 248 3-M items for the month and 787 for the year. There were 87 Hoopla items circulated for the month and 287 for the year. There were 497 loaned items and 580 borrowed items last month. There were 8 in state loans and 0 out of state loans last month. Nine new patrons were registered for a total of 4223 patrons. There were 178 computer users for the month and 447 for the year to date. WiFi users totaled 59 for the month and 201 for the year. Total receipts amounted to $1808.97 including $1420.87 from Hamilton Co.
Unfinished Business

1. Tree Removal : Felicia Murray has received a bid to cut down four trees on the library property. The cost would be $1000,00 to remove the trees and grind down the stumps. Mrs. Murray was authorized by the trustees to have the trees removed at a previous meeting.
   New Business
2. Personnel : The Library has hired 3 new people- Roseanne Owens, Mason Pietsch and Corinna Gilley. Current library clerk Hope Spivey would like to be hired as Assistant Library Director and work 32 hours per week as full time. Ms. Spivey understands that she may on occasion work more than 32 hours. The trustees will need to enact a specific job description for Ms. Spivey. Dolly made a motion to hire Ms. Spivey as Assistant Librarian with a raise in her hourly salary. This would involve a 90 day trial period. At the end of the trial period, if Ms. Spivey is hired as Assistant Librarian she would receive an additional hourly raise in salary commiserate with her position. Dolly Mace made a motion to hire Ms. Spivey for the 90 day trial period. Mike Vessell seconded the motion .All voted aye with a roll call vote.
3. Vacation Policy : Hailey Parker made a motion to update the vacation policy at the library. Kacy Lappington seconded the motion. All voted aye with a roll call vote. Ms. Parker will have a typed document reflecting the updated vacation policy at the next meeting
4. Performance Evaluation and Rules of Conduct : It was suggested by Hailey Parker that employees should be evaluated every 6 months and perhaps once a year after the first or
   second year. It was also suggested the library revise the code of conduct. Hailey Parker, Dolly Mace, Hope Spivey and Felicia Murray will serve as a committee to revise the Code of Conduct.
5. Library Cell Phone : It was suggested that Director Felicia Murray have a separate phone for conducting library business and not to use her private phone. Mrs. Murray will check on a phone and service for library business.
6. Grant Updates : Felicia Murray will apply for the Per-Capita Grant and the Live and Learn Grant this year.
7. Security Cameras : It was suggested by several trustees that we discontinue the security camera service that the library currently uses and buy our own security cameras. Felicia Murray will check further into this matter.
8. Library Card for Computer Use : Hope Spivey suggested that we discontinue requiring a library card to use the computers. Hailey Parker made a motion to discontinue requirement of a library for using the computers. Dolly Mace seconded the motion. All voted aye.
   Meeting adjourned 6:40PM. Next Meeting : November 10th 2022

 

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ELDORADO MEMORIAL PUBLIC LIBRARY DISTRICT

Minutes of the Meeting of the Board of Trustees : Sept. 15TH, 2022

Present : Trustees- Sheila Baird, Jeff Campbell, Hailey Parker, Dolly Mace, Mike Vessell, Lora Matthews, Assistant Library Director Sherri Wasson, and Librarian Hope Spivey

Absent : Library Director Felicia Murray

President Sheila Baird called the meeting to order at 5:40 PM

Public Citizenry : Kacy Lappington

I. Trustee Vacancy : Hailey Parker made a motion to appoint Kacy Lappington as frustee to fill the vacancy left by the resignation of Bob Barker- Dolly Mace seconded the motion. All voted aye with a roll call vote.

• Hiring of Additional Staff : With the resignation of Michele Richerson, the library will need to hire additional staff. There are a few people that maybe interested in working pan time. Miriam Richardson and Marilyn Hammond are willing to help, but can only work a limited number of hours. Kelsey Bartok is willing to work after 5 pm and possibly on Saturdays. Teen worker Faith Maglica can only work a limited number of hours and has to be supervised until she is 16 years old. It would be helpful to find someone with experience as a library director that could help on occasion if Director Felicia Murray has to be absent. The library can post some notices on the bulletin board and social media for part time staff.

• Code of Conduct : The Board of Trustees feels that it is necessary to review the current code of conduct for personnel and to update it. This matter will be further discussed at the next regularly scheduled board meeting.
• Job Description and Vacation : The Board of Trustees decided that there should be a basic job description for each position. There should also be a designated number of vacaüon days for each employee that would increase with the number of years worked at the library. This matter will be decided at a future meeting after review of the current policy.
• Evaluation Forms : The Board ofTrustees believes that there should be a regular evaluation for all employees and possibly trustees. The board will review the current evaluation and adapt them for future use. This matter will be discussed in more depth at a future meeting.
• Director Felicia Murray’s Schedule : The Board of Trustees will need to talk with Mrs. Murray when she returns to determine the current situaüon with her health and to determine a work schedule that will accommodate her and the most effcient operation of the library.

 

• PNG Grant : In the absence of Mrs. Murray, Sherri Wasson and Hope Spivey are unsure ofhow to conduct the programs funded by the PNG Grant and suggested that funds be returned. The Trustees supported this suggestion by Mrs. Wasson and Mrs. Spivey.
• Personnel Wage Increase : Librarian Hope Spivey ask that the Board of Trustees grant her an hourly wage increase. The Board ofTrustees will discuss this matter at the next regularly scheduled monthly meeting.
• Resignation of Assistant Library Director Sherri Wasson : Mrs. Sherri Wasson gave the Board ofDirectors her letter of resignaüon. Mrs. Wasson’s resignation will be effective as of SepL 30

Meeting adjourned at 6:50 PM.

Submitted by Jeff Campbell, Board Secretary

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