ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of The Board of Trustees Meeting

May 11TH, 2017

Present : Trustees- Walter Baker, Bob Barker, Janet Davis, Mike Vessell, Jeff  Campbell, Bookkeeper- Patsy Simpson and Library Director- Felicia Murray.

Absent : Trustees- Susan Justice and Sheila Baird

Public Citizenry : None

Vice President Walter Baker called the meeting to order at 5:06 pm

The minutes of the previous meeting were read and approved as presented.

Bob Barker presented the treasurer’s report. There were no outstanding issues. Mike Vessell made a motion to approve the treasurer’s report and to pay the bills. Janet Davis seconded the motion. All voted aye with a roll call vote.

Felicia Murray presented the Librarian’s Report. There were 2632 items circulated the previous month and a year to date total of 26901. There were a total of 250 e-resources circulated including 230 3-M items and 20 Zinio items. Interlibrary loans included 457 loaned items and 599 borrowed items. There were 13 instate loans and 0 out of state loans. The computer users totaled 507 for the previous month and totaled 3674 for the year to date. There were 18 new patrons registered last month, for a total of 3624 patrons.

Total receipts amounted to $3024. 00 which included $1283.76 from the City of Eldorado, $931.32 from The Friends and $100.00 from the Eldorado Women’s Club. Felicia Murray plans to attend a Library Law seminar on May 22nd at Carlyle Il. There was a question about the library being closed on Good Friday. It has been traditional for the Eldorado Library to close on this day as long as anyone can remember.

Old Business

  1. Flood Plain: It was suggested that someone from the Library determine if the Eldorado Library is still in the flood plain. Felicia Murray will go to City Hall and ask about this matter.

 

New Business

  1. Recently elected Trustees-Janet Davis and Walter Baker were sworn in by Secretary/Trustee- Jeff Campbell.

 

  1. Election of Officers. Bob Barker made a motion to retain the current officers in their respective positions. Mike Vessell seconded the motion. All voted aye on this motion with a roll call vote.

 

  1. Building and Maintenance Ordinance #150. Bob Barker made a motion to approve Building and Maintenance Ordinance #150. Mike Vessell seconded the motion. All voted aye with a roll call vote.

 

  1. Non Resident Agreement Fee. The current annual non resident fee is $90.00 per family. Janet Davis made a motion to retain the current fee. Mike Vessell seconded the motion. All voted aye with a roll call vote.

 

  1. OCLC Renewal : The renewal of our subscription for OCLC is due at a cost of $1375.83. Bob Barker made a motion to renew this program. Jeff Campbell seconded the motion all voted aye with roll call vote.

 

  1. YALSA Symposium. Felicia Murray plans on attending a YALSA conference in Louisville Ky in early November. The fee will be no more that $259.00 Janet Davis made a motion authorizing Mrs. Murray to attend. Bob Barker seconded the motion. All voted aye with a roll call vote.

 

  1. Interior light relays. A number of relays that control the lights by the circulation desk are defective. These relays are older and difficult to replace. Mike Sullivan can order several extra so we can have them if we need them. It was suggested that it might be better to upgrade with newer relays. Felicia Murray will find out more information on this matter.

 

Meeting adjourned with a motion made by Janet Davis and seconded by Mike Vessell. Next meeting : May 11th, 2017.

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of The Board of Trustees Meeting

April 13th, 2017

Present : Trustees- Jeff Campbell, Walter Baker, Bob Barker, Sheila Baird, Mike Vessell, Susan Justice, Bookkeeper- Patsy Simpson, and Library Director- Felicia Murray.

Absent : Janet Davis

Public Citizenry : None

President Sheila Baird called the meeting to order at 5:08 pm

The minutes of the previous meeting were read and accepted as presented.

Bob Barker presented the treasurer’s report. There were no outstanding issues. Bob Barker made a motion to accept the treasurer’s report and to pay the bills. Mike Vessell seconded the motion. All voted aye with a roll call vote.

Felicia Murray presented the librarian’s report. There were 3090 items circulated for the previous month with a year to date total of 24269. Circulated e resources totaled 275 with 248 3M items and 27 Zinio items for a year to date total of 2349. Interlibrary loans included 512 loaned items and 707 borrowed items. There were 15 instate loans and 3 out of state loans. The total computer usage was 550 with a year to date total of 4838. Total receipts amounted to $1995.00 including $760.96 from Hamilton Co. and $503.96 from the City of Eldorado. Some of the led outside lighting has been replaced with regular bulbs. Mike Sullivan indicated that the led bulbs were under warranty and will be replaced free of charge.

Unfinished Business : None

New Business :

  1. The Cloud Library is due for renewal at $421.54

 

  1. Felicia Murray attended the Reaching Forward South conference in Charleston IL. The speakers urged constituents to urge their state legislators to vote no on a possible property tax freeze. Mrs. Murray also reported that she attended a number of useful seminars, including one that stressed community involvement.

 

  1. The Eldorado Library has been awarded the Per Capita Grant in the amount of $5615.21. The funds may be delayed for a while. These funds must be used by June 2018.

 

  1. The Annual Friends Luncheon may be changed to an afternoon tea on a Sunday, possibly May 21st. This format and date are still tentative.

 

  1. The Eldorado Memorial Library will be closed on April 14TH 2017 / Good Friday.

 

The meeting was adjourned at 5: 40 pm. / Next meeting May 11th 2017.

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of The Board of Trustees

March 9th, 2017

 

Present : Trustees- Walter Baker, Bob Barker, Sheila Baird, Jeff Campbell, Library Director- Felicia Murray and Bookkeeper- Patsy Simpson.

Absent :  Trustees- Susan Justice, Mike Vessell and Janet Davis

Public Citizenry : None

President Sheila Baird opened the meeting at 5:05 PM.

The minutes of the previous meeting were read and approved as presented.

 

Bob Barker presented the treasurer’s report. There were no outstanding issues. Mr. Barker checked at the local banks for the best interest rate for funds from a previously matured cd. He suggested that we may want to wait a while before choosing a bank to see if interest rates might increase. Bob Barker made a motion to accept the treasurer’s report and to pay the bills. Walter Baker seconded the motion. All voted aye with a roll call vote.

Felicia Murray presented the librarian’s report. There were 2457 items circulated for the previous month with a year to date total of 21179. There were 247 Cloud Library and 6 Zinio items circulated for a total of  253 e- resources. The interlibrary loans totaled 489 with 19 in state and 0 out of state loans. There were 12 new patrons registered for the previous month. There are 4134 total patrons. The library staff has cleared some names from the list of patrons including deceased and inactive patrons. Computer users numbered 456 for the previous month and 4288 for the year to date. Total receipts amounted to $674.00

Unfinished Business : None

New Business

Legislative Luncheon : Felicia Murray and Jeff Campbell attended a legislative luncheon on Feb. 27th in Mt Vernon Il. Representatives  from the ILA and ALA were present.  State Senator Dale Fowler was present and expressed his support for libraries in his district. All of the state lawmakers in attendance stated that there is nothing definite on a possible property tax freeze.

Members Matter Meeting : Felicia Murray attended this meeting in Marion Il. Speakers stressed that there has been no further action on House Bill #696 (property tax freeze). Various officials from the IHLS also explained the services that the organization provides and stressed the need for continued state funding.

Elementary Book Fair : Miriam Richardson attended this event and registered 7 families as patrons for the library.

Election : Trustees Janet Davis and Walter Baker will be running for reelection in the municipal election on Tues. April 4th, 2017.

Meeting adjourned at 5:40 pm / Next meeting : April 13th, 2017.

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of The Board of Trustees

February 9th, 2017

Present :  Trustees-Walter Baker, Bob Barker, Janet Davis, Mike Vessell, Jeff Campbell, Bookkeeper-Patsy Simpson and Library Director- Felicia Murray.

Absent : Trustees- Susan Justice and Sheila Baird

Public Citizenry  : None

Vice President Walter Baker called the meeting to order at 5:06 PM

The minutes of the previous meeting were read and approved as presented.

Bob Barker presented the treasurer’s report. There were no outstanding issues. Janet Davis made a motion to accept the treasurer’s report and pay the bills. Mike Vessell seconded the motion.  All present voted aye with a roll call vote.

Felicia Murray presented the librarian’s report. There were 2623 items circulated during the previous month. E-resources circulation totaled 278 with 271 3-M items and 7 Zinio items. There were 469 loaned items and 644 borrowed items. Interlibrary loans totaled 20 in state and 0 out of state. New patrons registered numbered 14 for a total of 5501 patrons. Computer users totaled 504, with a year to date total of 3832. Total receipts amounted to $18123.00 including $15991.94 from Edward Jones(CD), $784.53 from The City of Eldorado and $500.00 from the Friends of The Eldorado Library.  The report was accepted with a motion made by Janet Davis and seconded by Bob Barker, All voted aye.

Unfinished Business :

  1. Edward Jones : The funds that have matured from one of the cds at Edward Jones need to be moved to one of the local banks. Another cd at Edward Jones will mature in 2 years. Bob Barker will check the banks in Eldorado for the best rate for a 2 year cd.  This was approved with a motion made by Bob Barker and seconded by Jeff Campbell. All presented voted aye with a roll call vote.

 

New Business:

  • Clear Wave : The Eldorado Library may be able to get a cheaper rate on phone service and internet by switching to Clearwave. Felicia Murray will check further on this matter. Mrs. Murray was authorized by the board of trustees to switch the service if the savings were significant with a motion made by Mike Vessell and seconded by Janet Davis. All present voted aye with a roll call vote.
  1. ALA Conference : The board of trustees authorized Felicia Murray to attend the ALA conference in Chicago from June 23-26, and voted for the library to pay for fees, lodging and mileage for this conference. The motion was made by Bob Barker and seconded by Janet Davis. All present voted aye with a roll call vote.
  1. Legislative Luncheon : A meeting between state legislators, U.S. legislators and local library personnel will be held on Feb 27th, in Mt. Vernon Il. The board of trustees authorized Felicia Murray and another representative of the Eldorado Library to attend this meeting. The library will pay any fees and mileage. The motion was made by Bob Barker and seconded by Mike Vessell. All present voted aye with a roll call vote.
  1. Reaching Forward South : Felicia Murray plans to attend this conference held at Eastern Il University on April 7TH with the Harrisburg library director and to share the hotel expense. Bob Barker made a motion that the library pay for the fees, Mrs. Murray’s share of the lodging and mileage. Jeff Campbell seconded the motion. All present voted aye with a roll call vote.
  1. State Farm Insurance liability policy renewal : The renewal has been received with no issues and will be paid soon.

 

Meeting Adjourned at 5:56 PM  / Next Meeting : March 9th 2017

Submitted by Jeff Campbell

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of the Board of Trustees

January 12, 2017

 

 

Present : Trustees- Janet Davis, Jeff Campbell, Walter Baker, Susan Justice, Mike Vessell, Sheila Baird, Bob Barker, Bookkeeper- Patsy Simpson, and Library Director- Felicia Murray.

Public Citizenry : None

President Sheila Baird called the meeting to order at 5:08 pm

The minutes of the previous meeting were read and approved as presented.

Bob Barker presented the treasurer’s report. There were no outstanding issues. Susan Justice made a motion to accept the treasurer’s report and pay the bills. Walter Baker seconded the motion. All present voted aye with a roll call vote.

Felicia Murray presented the Librarians report. There were 2416 items circulated during the previous month with a year to date total of 16099. E resources totaled 199 with 190 3-M items and 9 Zinio items. Interlibrary loans included 371 loaned items and 544 borrowed items. There were 10 in state loans and 0 out of state loans. Nine new patrons were registered for a total of 5490. Computer usage totaled 495 for the last month for a year to date total of 3328. Total receipts amounted to $3872.00 including $2931.14 from Hamilton Co. $211.00 from the City of Eldorado, $0.77 from Gallatin Co. and $200.00 from the Friends of The Eldorado Memorial Library.

Unfinished Business : None

New Business

  1. The Annual Certification has been completed.
  1. The Per Capita Grant has been completed.
  1. The State Farm Ins. Bond needs to be signed.
  1. Board Meeting Times : Bob Barker made a motion to retain the current trustee meeting times ( second Thursday of the month at 5:00 pm) Mike Vessell seconded the motion. All voted aye.
  1. The generator has been making loud noise. It will need to be repaired at a cost of approximately $1500.00. The cost of this repair could be paid from the tort liability fund.

 

Meeting adjourned / Next meeting Feb 9th, 2017.

 

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of The of  Board of Trustees

December 8th, 2016

 

Present : Trustees- Walter Baker, Sheila Baird, Janet Davis, Mike Vessell and Jeff Campbell, Bookkeeper- Patsy Simpson and Library Director Felicia Murray

 

Absent : Trustees- Susan Justice and Bob Barker

 

President Sheila Baird opened the meeting at 5:03 PM

 

Public Citizenry : None

 

The minutes of the previous were read and approved as presented.

 

Bookkeeper Patsy Simpson presented the treasurer’s report. There were no outstanding issues.  Mike Vessell made a motion to accept the Treasurer’s report and to pay the bills, with Walter seconding the motion. The treasurer’s report was approved. All trustees present voted aye with a roll call vote.

 

Library Director presented the Librarian’s report. There were 2674 items circulated last month for a year to date total of 13,683. There were 280 e-items circulated last month( 252 3M,8 Zinio) for a year to date total of 1344. There were 621 loaned items and 400 borrowed items last month, with 12 in-state loans and 0 out of state. Patrons registered last month amounted to 31 with a year to date total of 5606. Computer usage was 544 for last month with a year to date total of 2833. Total receipts amounted to $17829.76 with $13,717.74 from Saline Co. and $2507.76 from Hamilton Co.

 

Unfinished Business : None

 

New Business

 

  1. Audit Review : The audit review was completed. Janet Davis made a motion to accept with Jeff Campbell voting second. The audit review was approved by all trustees present with a roll call vote.

 

  1. Local Reimbursement Resolution : An updated local reimbursement resolution was approved with a motion made by Mike Vessell and seconded by Walter Baker. All present voted aye with a roll call vote.

 

  1. Staff Christmas Bonuses : Christmas bonuses were given to the library staff with a motion made by Jeff Campbell and seconded by Janet Davis. All present voted aye with a roll call vote.

 

Meeting adjourned : Next meeting January 12, 2017

 

 

 

 

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of The Board of Trustees

November 10th, 2016

 

Present : Trustees- Jeff Campbell, Walter Baker, Mike Vessell, Janet Davis, Bob Barker, Sheila Baird, Bookkeeper-Patsy Simpson and Library Director- Felicia Murray.

 

Absent : Trustee-Susan Justice.

 

President Sheila Baird called the meeting to order at 5:01 pm.

 

Public Citizenry : Dan Shuering with TIF.

 

The minutes of the previous meeting were read and approved as presented.

 

Bob Barker presented the treasurer’s report. There were no outstanding issues. Bob Barker made a motion to accept the treasurer’s report and pay the bills. Janet Davis seconded the motion. All presented voted aye with a roll call vote.

 

Felicia Murray presented the librarian’s report. There were 2814 items circulated the previous month with a year to date total of 11009. There were 284 e-items circulated, including 31 Zinio items. Interlibrary loans included 662 loaned items and 370 borrowed items. There were 14 in state loans and 1 out of state loan. There were 14 new patrons registered and a total of 5574 patrons currently registered. Computer users for last month numbered 587 with a year to date total of 2289. Total receipts for the previous month amounted to $74,414.00, including $247.84 from Gallatin Co. $793.32 from the city of Eldorado and $72,387.11 from Saline Co.

 

Unfinished Business:

 

  1. TIF District: TIF official Dan Schuering explained the proposed TIF district in Eldorado and answered questions from the board of directors. The boundaries of the proposed TIF district are not complete. However, the library will be included. The Eldorado Library will not see a decline in their current tax revenues. Once enacted any increase in tax revenues within the TIF district will be reinvested back into the district for improvements. Capital projects will be permitted.

 

New Business :

 

  1. Tax Levy #149 was adopted by the board of directors with a motion made by Mike Vessell and seconded by Walter Baker. All trustees present voted aye with a roll call vote.

 

  1. The per-capita grant is due on Jan 15TH, 2017. Trustees reviewed Chapter #6 “Access”of Serving our Public 3.0 Standards for Illinois Public Libraries, 2014

 

  1. Bookkeeper Patsy Simpson is working on the annual audit.

 

  1. The Eldorado Memorial Library has received the McDonald’s Grant in the amount of $1000.00.

 

Meeting Adjourned. Next meeting Dec 8th, 2016

 

Jeff Campbell, Secretary

 

 

 

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of The Board of Trustees

October 13th, 2016

 

Present: Trustees- Jeff Campbell, Janet Davis, Walter Baker, Susan Justice, Bob Barker, Bookkeeper-Patsy Simpson, and Library Director Felicia Murray

 

Absent: Trustees- Sheila Baird and Mike Vessell

 

Vice President Walter Baker called the meeting to order at 5:02 pm

 

Public citizenry: none

 

The minutes of the previous meeting were read and accepted with corrections.

 

The treasurer’s report was presented by Bob Barker. There were no outstanding issues. Janet Davis made a motion to accept the treasurer’s report and pay the bills, with Susan Justice seconding the motion. All voted aye with a roll call vote.

 

Felicia Murray presented the librarian’s report. There were 2909 items circulated last month with 8195 items circulated for the year to date. A total of 265 electronic items were circulated last month, including 257 3-M and 8 Zinio items. 800 electronic items have been circulated for the year to date. Interlibrary loans include 704 loaned items and 424 borrowed items. There were 13 instate loans and 0 out state loans. New patrons registered last month numbered 16 with a total of 5624. Computer users were 561 for last month with a year to date total of 1702. Total receipts for last month amounted to $4017, including $2716 from Gallatin Co.

 

Unfinished Business : None

 

New Business :

 

  1. It was recommended that our local reimbursement policy should be updated. The updated version should be ready by the next board meeting.

 

  1. Evaluations of the library director were distributed to the trustees for completion by the end of the meeting.

 

  1. Library Director Felicia Murray will attend a seminar on library law on Oct. 21st.

 

  1. Trustee petitions for the 2017 municipal elections were given to trustees Walter Baker and Janet Davis.

 

  1. The library will apply for the McDonald’s grant again. This year’s grant will be used to purchase books for the summer reading program which is “Building A Better World”

 

  1. The city is still working on the TIF district map. A TIF official may come and explain the matter to us at the next board meeting.

 

The meeting was adjourned at 5:50 with a motion made by Bob Barker and seconded by Jeff Campbell.

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of The Board of Trustees

September 8th, 2016

 

Present : Trustees : Sheila Baird, Walter Baker, Bob Barker, Jeff Campbell, Janet Davis, Susan Justice, Mike Vessell, Bookkeeper : Patsy Simpson and Assistant Library Director: Miriam Richardson

No public citizenry was present.

Annual Budget and Appropriation hearing was called to order at 5:00 pm by President Sheila Baird. Budget and Appropriation Ordinance #148 was approved and adopted with a motion made by Susan Justice and seconded by Mike Vessell. All trustees present voted aye with a roll call vote.

President Sheila Baird opened the regular monthly board of trustees meeting at 5:06 pm

The minutes of the previous meeting were read and approved as presented.

Bob Barker presented the treasurer’s report. There were no issues at the present time. Bob Barker made a motion to accept the treasurer’s report and to pay the bills. Walter Baker seconded the motion. All trustees present voted aye with a roll call vote.

Library Asst. Director Miriam Richardson presented the Librarian’s report. The previous month’s circulation was 2861. There were 231 3M items and 31 Zinio items circulated. Among interlibrary loans there were 695 items loaned and 475 items borrowed. There were 17 in-state loans and 1 out of state loan. There were 44 new patrons registered with a total of 5611 registered patrons. The computer usage was 552 for the previous month with 1141 users for the year to date. Total receipts amounted to $146,070.00 with $ 145,147.06 of this total received from the Saline Co. Treasurer.

 

No unfinished business.

New Business

  1. TIF District : There will be a hearing on Oct. 12th 2016 at Eldorado City Hall, explaining the proposed TIF district in Eldorado. A TIF district could affect taxes and our annual revenues. It was suggested that some representatives from the Eldorado Memorial Library attend this hearing for informational purposes.

 

  1. Trustee Elections : Trustees Walter Baker and Janet Davis will need to run for re-election to the Eldorado Library Board of Trustees in the April 2017 municipal election. Felicia Murray will have more information about this at the next meeting.

 

  1. Legence Bank 5k : Legence Bank was given permission to use the Eldorado Library parking lot and grounds as the starting place for their annual T&C Days 5k run ,with a motion made by Susan Justice and seconded by Jeff Campbell

 

Meeting adjourned / next meeting : Oct 13th, 2016

 

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of The Board of Trustees

August 11th, 2016

Present : Trustees Sheila Baird, Walter Baker, Bob Barker, Jeff Campbell, Janet Davis, Mike Vessell, Susan Justice, Bookkeeper- Patsy Simpson, and Director-Felicia Murray.

President Sheila Baird called the meeting to order at 5:01 PM

No public citizenry was present.

The minutes of the previous meeting were read and approved as presented.

Bob Barker presented the treasurer’s report. After discussion a motion was made to approve the treasurer’s report and pay the bills by Bob Barker and seconded by Susan Justice. All present voted aye with a roll call vote.

Felicia Murray presented the librarian’s report. The previous month’s circulation was 2925 items. There were 264 e-books and 9 Zinio items circulated. The interlibrary loans consisted of 646 loaned items and 587 borrowed items. There were 17 in state items loaned and 0 out of state items loaned. There were 15 new patrons registered. There 559 people that used the computers. Total receipts amounted to $3701.00 including $2180.36 from Saline Co. and $872.20 from the City of Eldorado.

Unfinished Business : None

New Business:

  1. The Budget and appropriations hearing will be held on Sept. 8th, 2016.
  1. There was an error in the tax computation forms by the Saline Co. Clerk’s office, but it was corrected with no loss of revenue.
  1. The Eldorado Memorial Library will be hosting a meeting of library directors from the downstate area on Wed. August 17th. Several directors are planning to attend.
  1. Secretary and Vice President resignation and appointment : Trustee Susan Justice resigned her position as Secretary of the Eldorado Memorial Library Board effective as of August 11TH 2016. Trustee Jeff Campbell resigned his position as Vice President of the Eldorado Memorial Library Board effective as of August 11th, 2016. Jeff Campbell was appointed to the position of Secretary and Walter Baker was appointed to the position of Vice President with a motion made by Bob Barker and seconded by Mike Vessell. All present voted aye with a roll call vote.
  1. Felicia Murray and other library personnel will attend an upcoming event at the Eldorado Elementary School and will register new library patrons.

 

Meeting adjourned at 5:40 PM

Next Meeting Sept. 8th, 2016

Jeff Campbell, Secretary

 

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of The Board of Trustees

July 14th 2016

 

Present : Sheila Baird, Walter Baker, Bob Barker, Jeff Campbell, Janet Davis, Mike Vessell, Bookkeeper- Patsy Simpson, and Director-Felicia Murray.

 

Absent : Susan Justice

Trustee Jeff Campbell agreed to serve as Secretary Pro-Tem for this meeting.

President Sheila Baird called the meeting to order at 5:01 PM

No public citizenry was present.

The minutes of the previous meeting were read and approved as presented.

Bob Barker presented the treasurer’s report. After discussion a motion was made to approve the treasurer’s report and pay the bills by Janet Davis and seconded by Walter Baker. All present voted aye with a roll call vote.

Felicia Murray presented the librarian’s report. The previous month’s circulation was 2,804 items. There were 266 e-books and 17 Zinio items circulated. The interlibrary loans consisted of 619 loaned items and 524 borrowed items. There were 12 in-state items loaned and 1 out of state items loaned. There were 23 new patrons registered. There 525 people that used the computers. Total receipts amounted to $6,791.00 including the per capita grant of $5,574.79. The credit card terminal is operational again.

Unfinished Business : None

New Business:

  1. Janet Davis and Sheila Baird volunteered to audit the minutes of the past year’s meetings.

 

  1. Working Cash Ordinance #147 was approved with a motion made by Bob Barker and seconded

by Mike Vessell. All present voted aye with a roll call vote.

  1. The per capita grant was received in the amount of $5,574.79

 

  1. The budget committee will meet on Thursday Aug. 4th at 5:00 pm.

 

  1. Bob Barker suggested that the storage building would need some shelving. Felicia Murray will contact someone who will be willing to install the shelving.

 

  1. Some minor additional landscaping may be needed between the ramp and sidewalk. Felicia Murray has contacted Jerry’s Berries and Simon Naas.

 

Meeting Adjourned at 5:28 pm

Next meeting will be on Aug. 11th, 2016.

Jeff Campbell, Secretary Pro-Tem

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ELDORADO MEMORIAL PUBLIC LIBRARY

MINUTES OF THE BOARD OF TRUSTEES

June 9, 2016 

Present: Trustees-Sheila Baird, Walter Baker, Bob Barker, Jeff Campbell, Janet Davis, Susan Justice, Mike Vessell, Director-Felicia Murray, Bookkeeper-Patsy Simpson

No members of the public were present.

President, Sheila Baird called the meeting to order at 5:02pm.

The minutes of the May meeting were approved as presented.

Bob Barker presented the treasurer’s report.  After discussion, Mike Vessell made the motion to accept the treasurer’s report and pay the bills; Janet Davis seconded.  All voted aye with a roll call vote. 

Felicia Murray reported library monthly statistics which included circulating 2,484 books, 224 e-books, and 56 Zinio magazines.  Interlibrary loan consisted of 606 loaned items and 502 borrowed items. Fifteen new patrons registered, and 604 people used computers.  The library collected $1,559.00 which included $802 from the city of Eldorado.  Mrs. Murray announced that 44 young readers are registered for the summer reading program so far, including 7 teens.  She and the Norris City librarian visited 3 southern libraries-Anna, Metropolis, and Golconda.

Unfinished business included a discussion about installing more sidewalks and a ramp so that a cart can be rolled more easily.  Greg McKinney will contact Bob Barker to decide on exactly what is needed.

New business included:

  1. Bob Barker, Felicia Murray, Patsy Simpson, Walter Baker, Jeff Campbell, and Sheila Baird will serve on the Budget Committee
  2. After a discussion of personnel salaries, Bob Barker made a motion to raise the salaries as proposed; Walter Baker seconded. All voted aye with a roll call vote.
  3. Simon Naas and his team have completed the landscaping except for 2 plants. He will send the bill for payment after they are planted. Mrs. Murray discussed the possibility of installing landscape timbers to retain the rock. The maintenance man is watering the new plantings regularly; he is also painting the parking lot.
  4. The Prevailing Wage Ord. #146 was adopted after a motion by Janet Davis and a second by Jeff Campbell. All voted aye with a roll call vote.
  5. Mrs. Murray, on the advice of counsel, suggested that the Working Cash Fund be abolished and that those funds be placed in the Reserve Fund. Bob Barker made the motion, and Walter Baker seconded. All voted aye with a roll call vote.

 

The meeting was adjourned at 6:00pm.

The next meeting will be July 14, 2016, at 5pm.

Susan Justice, Secretary

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ELDORADO MEMORIAL PUBLIC LIBRARY

MINUTES OF THE BOARD OF TRUSTEES

May 12, 2016 

Present: Trustees-Sheila Baird, Walter Baker, Bob Barker, Jeff Campbell, Janet Davis, Susan Justice, Mike Vessell, Director-Felicia Murray, Bookkeeper-Patsy Simpson

No members of the public were present.

President, Sheila Baird called the meeting to order at 5:00pm.

The minutes of the April meeting were approved as presented.

Bob Barker presented the treasurer’s report.  After discussion, Walter Baker made the motion to accept the treasurer’s report and pay the bills; Mike Vessell seconded.  All voted aye with a roll call vote. 

Felicia Murray reported library monthly statistics which included circulating 2,675 books, 282 e-books, and 15 Zinio magazines.  Interlibrary loan consisted of 618 loaned items and 532 borrowed items. Fifteen new patrons registered, and 604 people used computers.  The library collected $3,360.00 which included $1,500 from the Friends for the storage building and $993.05 from the city of Eldorado.  Mrs. Murray announced the librarians are offering a new computer assistance program which will be held on Tuesday and Thursday from 3-5pm.  Also, the library has a new web site: www.eldoradomemoriallibrary.com.

Unfinished business included a discussion of the new shed and the whether the window should be covered.  Mr. Barker suggested installing more sidewalks and a ramp so that a cart can be rolled more easily.  Mrs. Murray will contact Greg McKinney for costs.

New business included:

  1. The Building and Maintenance Ordinance #145 was discussed. Bob Barker made a motion to adopt the ordinance; Walter Baker seconded. All voted aye with a roll call vote.
  2. After a discussion of the Non-resident fee, Janet Davis made a motion to keep the fee the same-$90; Mike Vessell seconded. All voted aye with a roll call vote.
  3. The board discussed Zinio renewal of $750. Mike Vessell made a motion to renew Zinio; Janet Davis seconded.  All voted aye with a roll call vote.
  4. After a discussion of OCLC renewal, Mike Vessell voted to renew OCLC; Walter Baker seconded. All voted aye with a roll call vote.
  5. The board discussed renewal of Cloud Library (e-books) subscription for $458.28. Jeff Campbell made a motion to renew; Walter Baker seconded the motion.  All voted aye with a roll call vote.
  6. Murray led a discussion of the Working Cash Fund. The board decided to table any action until Mrs. Murray could seek advice from Phil Lenzini.

 

The meeting was adjourned at 6:00pm.

The next meeting will be June 9, 2016, at 5pm.

Susan Justice, Secretary

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ELDORADO MEMORIAL PUBLIC LIBRARY

MINUTES OF THE BOARD OF TRUSTEES

April 14, 2016 

Present: Trustees-Sheila Baird, Walter Baker, Bob Barker, Jeff Campbell, Susan Justice, Mike Vessell, Director-Felicia Murray, Bookkeeper-Patsy Simpson

Absent: Trustee, Janet Davis

No members of the public were present.

President, Sheila Baird called the meeting to order at 5:03pm.

The minutes of the March meeting were approved as presented.

Bob Barker presented the treasurer’s report.  After discussion, Mike Vessell made the motion to accept the treasurer’s report and pay the bills; Walter Baker seconded.  All voted aye with a roll call vote. 

Felicia Murray reported library monthly statistics which included circulating 2,679 books, 319 e-books, and 26 Zinio magazines.  Interlibrary loan consisted of 647 loaned items and 510 borrowed items. Twelve new patrons registered, and 656 people used computers.  The library collected $2,003.00.  

There was no unfinished business.

New business included:

  1. The PerCapita grant letter of award arrived. The amount of $5,574.79 is less this year, and payment may be significantly delayed.
  2. Felicia Murray attended the SHARE small public library Director’s meeting where funding, Polaris and Leap were discussed.
  3. The letters from the front of the building (M,M,O) were repaired and installed by Rafie Baugher; Rick Williams paid for this work. Rafie and Rick  were also responsible for the repair of the vandalized brick sign in front of  the building.
  4. The Friend’s annual luncheon will be held on May 18.

 

The meeting was adjourned at 5:45 pm.

The next meeting will be May 12, 2016 at 5pm.

Susan Justice, Secretary
                                   

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ELDORADO MEMORIAL PUBLIC LIBRARY
MINUTES OF THE BOARD OF TRUSTEES
March 10, 2016 

Present: Trustees-Sheila Baird, Walter Baker, Bob Barker, Jeff Campbell, Janet Davis, Susan Justice, Mike Vessell,    Director-Felicia Murray, Bookkeeper-Patsy Simpson

No members of the public were present.

President, Sheila Baird called the meeting to order at 5:05pm.

The minutes of the February meeting were approved as corrected.

Bob Barker presented the treasurer’s report.  After discussion, Mike Vessell made the motion to accept the treasurer’s report and pay the bills; Walter Baker seconded.  All voted aye with a roll call vote. 

Felicia Murray reported library monthly statistics which included circulating 2,279 books, 353 e-books, and 12 Zinio magazines.  Eleven new patrons registered, and 561 people used computers.  The library collected $1,089.00.  

Under unfinished business

  1. Felicia Murray reported that Rick Williams arranged and paid for the stolen letters from the silver signage to be repaired and reinstalled by Rafie Baugher.
  2. The Cardinal building is ordered. The building will be bolted down and sealed to the pad when it is installed.  Bob Barker moved that the bill for the building be paid at the time of the installation.  Jeff Campbell seconded.  All voted aye with a roll call vote.

New business included:

  1. The e-pay funds account cannot be accessed at this time.
  2. Almost 200 books for reluctant readers have been purchased from the

McDonald’s grant money.

The meeting was adjourned at 5:27 pm.
The next meeting will be April 14, 2016 at 5pm.

Susan Justice, Secretary
                                   

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ELDORADO MEMORIAL PUBLIC LIBRARY
MINUTES OF THE BOARD OF TRUSTEES
February 11, 2016 

Present: Trustees-Sheila Baird, Walter Baker, Bob Barker, Susan Justice, Mike Vessell,   Director Felicia Murray, Bookkeeper-Patsy Simpson

Absent: Jeff Campbell, Janet Davis

President, Sheila Baird called the meeting to order at 5:05pm.

The minutes of the January meeting were approved as corrected.

Bob Barker presented the treasurer’s report.  After discussion, Mike Vessell made the motion to accept the treasurer’s report and pay the bills; Walter Baker seconded.  All voted aye with a roll call vote. 

Felicia Murray reported library monthly statistics which included circulating 2,312 books, 318 e-books, and 15 Zinio magazines.  Thirteen new patrons registered, and 461 people used computers.  The library collected $1,323.00, including payment from the City of Eldorado.  

Under unfinished business, the board discussed the stolen letters from the silver signage.  The police have returned the letters (M,O,M).  The bolts are broken, and the letters may not be able to be reinstalled.

New business included:

  1. Most of the area libraries have agreed to migrate their e-book collections from Overdrive to 3M, and this process will probably be completed in April.
  2. Robert Bertrand is the new Senior Aide worker; he will work 20 hours per week.
  3. The 2016 Government Units Survey will be completed in 2016.
  4. There will be legislative meet-ups on February 19 in Edwardsville and Normal.
  5. The library has received and responded to a FOIA request for a list of all employees, salaries, and date of hire, and a list of elected officials. This request came from Nick Mariano. 

 

The meeting was adjourned at 5:50 pm.
The next meeting will be March 10, 2016 at 5pm.

Susan Justice, Secretary
                                   

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ELDORADO MEMORIAL PUBLIC LIBRARY
MINUTES OF THE BOARD OF TRUSTEES
January 14, 2016

Present: Trustees-Sheila Baird, Walter Baker, Bob Barker, Jeff Campbell, Janet Davis, Susan Justice, Mike Vessell, Assistant Director-Miriam Richardson, Bookkeeper-Patsy Simpson
Absent: Director Felicia Murray
Hal Butler was also present.

President, Sheila Baird called the meeting to order at 5:05pm.

The minutes of the December meeting were approved as presented.

Bob Barker presented the treasurer’s report. After discussion, Walter Baker made the motion to accept the treasurer’s report and pay the bills; Mike Vessell seconded. All voted aye with a roll call vote.

Miriam Richardson reported library monthly statistics which included circulating 2,239 books, 317 e-books, and 9 Zinio magazines. Fifteen new patrons registered, and 425 people used computers. The library collected $19,155.00, including tax payments from the Saline County and Hamilton County. Miriam also reported that the conversion of the Overdrive titles to 3M can be completed by March 1. Susan Justice moved that the library adopt this conversion; Janet Davis seconded. All voted aye with a roll call vote. Library Board meeting dates are posted in the library.

Under unfinished business, the board discussed the storage building. Greg McKinney will pour the concrete pad for the building and repair the sidewalk for $900. Bob Barker and Felicia Murray will discuss placement of the pad with Greg.

New business included:
1. Miriam announced that annual library certification has been completed.
2. Economic statements were distributed to and completed by board members.

The meeting was adjourned at 5:50 pm.

The next meeting will be February 11, 2016 at 5pm.

Susan Justice, Secretary

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ELDORADO MEMORIAL PUBLIC LIBRARY
MINUTES OF THE BOARD OF TRUSTEES
December 10, 2015

Present: Trustees-Sheila Baird, Walter Baker, Bob Barker, Jeff Campbell, Susan Justice, Mike Vessell, Director-Felicia Murray, Bookkeeper-Patsy Simpson
Absent: Trustee-Janet Davis
No members of the public were present.

President, Sheila Baird called the meeting to order at 5:00pm.

The minutes of the November meeting were approved as presented.

Bob Barker presented the treasurer’s report. After discussion, Bob made the motion to accept the treasurer’s report and pay the bills; Walter Baker seconded. All voted aye with a roll call vote.

Felicia Murray reported library monthly statistics which included circulating 2,555 books, 344 e-books, and 33 Zinio magazines. Eleven new patrons registered, and 503 people used computers. The library collected $4,203.00, including $2,486.96.00 in taxes from the Hamilton County.

There was no unfinished business.

New business included:
1. The board discussed the annual audit. Jeff Campbell moved to accept the audit as presented; Bob Barker seconded. All voted aye with a roll call vote.
2. After discussing staff Christmas bonuses, Bob Barker made the motion to award salaried employees and Patsy Simpson, $400.00 and part time employees, $350.00. Mike Vessell seconded the motion. All voted aye with a roll call vote.
3. Felicia Murray reported that the library has been awarded the McDonalds Reluctant Reader Grant of $1,000 and that the PerCapita grant application has been mailed to Illinois State Library.

The meeting was adjourned at 5:30 pm.
The next meeting will be January 14, 2015 at 5pm.

Susan Justice, Secretary

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ELDORADO MEMORIAL PUBLIC LIBRARY
MINUTES OF THE BOARD OF TRUSTEES
October 8, 2015

Present: Trustees-Sheila Baird, Walter Baker, Bob Barker, Jeff Campbell, Janet Davis, Susan Justice, Mike Vessell, Director-Felicia Murray, Bookkeeper-Patsy Simpson
No members of the public were present.

President, Sheila Baird called the meeting to order at 5:00pm.

The minutes of the September meeting were approved as presented.

Bob Barker presented the treasurer’s report. After discussion, Bob made a motion to accept the report and pay the bills; Walter Baker seconded. All voted aye with a roll call vote.

Felicia Murray reported library monthly statistics which included circulating 2,434 books, 360 e-books and 29 Zinio magazines. Twenty-one new patrons registered, and 581 people used computers. The library collected $161,883.00 including $158,270.82 in taxes from the Saline County.

Under unfinished business, the board decided to allow Simon Naas to complete the landscaping.

New business included:
1. Charles Bramlet will clean the carpet.
2. Wayne McCurley Tree Service cut down the tree that caused the sidewalk to buckle. We will need to replace the sidewalk and remove the roots and stump of the tree. The cost was $300. Bob Barker made a motion to pay the bill and have the other work completed, and Mike Vessell seconded. All voted aye with a roll call vote.
3. Felicia Murray distributed Director Evaluation forms and asked that they be completed and returned to her at the conclusion of the meeting.
4. Sheila Baird appointed Susan Justice, Felicia Murray and herself to the Per Capita Grant committee.
5. Felicia Murray is completing a Capital Needs Assessment Survey for the Illinois State Library.
6. Felicia Murray and Miriam Richardson are working on a $1000 McDonalds Grant which would provide books for reluctant readers.

The meeting was adjourned at 5:37pm.
The next meeting will be November 12, 2015 at 5pm.

Susan Justice, Secretary

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ELDORADO MEMORIAL PUBLIC LIBRARY
MINUTES OF THE BOARD OF TRUSTEES
November 12, 2015

Present: Trustees-Sheila Baird, Walter Baker, Bob Barker, Jeff Campbell, Susan Justice, Mike Vessell, Director-Felicia Murray, Bookkeeper-Patsy Simpson
Absent: Trustee-Janet Davis
No members of the public were present.

President, Sheila Baird called the meeting to order at 5:00pm.

The minutes of the October meeting were approved as presented.

Bob Barker presented the treasurer’s report. After discussion, Bob made the motion to accept the treasurer’s report and pay the bills; Walter Baker seconded. All voted aye with a roll call vote.

Felicia Murray reported library monthly statistics which included circulating 2,556 books, 358 e-books and 6 Zinio magazines. Six new patrons registered, and 572 people used computers. The library collected $76,126.34, including $74,115.34 in taxes from the Saline County.

There was no unfinished business.

New business included:
1. Felicia presented the 2016 Tax Levy-Ordinance #144. After discussion, Mike Vessell made a motion to adopt the levy as presented; Walter Baker seconded. All voted aye with a roll call vote.
2. 3M-E-Read is due to be renewed. The renewal fee for 6 months is $229.14.
3. E-Read will sponsor a Tech Petting Zoo at the library on December 7. Leslie Zavediuk from IHLS will demonstrate several different e-devices and and will answer technical questions about their usage.
4. We discussed Chapter 5, “Technology” of Serving Our Public 3.0: Standards for Illinois Public Libraries, 2014.
5. Felicia updated the board about building projects. The storage building will be a Cardinal building, and John Baker suggested getting Ron Maloney to install it. Felicia talked to Ron, and he will send an estimate. Bob suggested several questions for Felicia to ask Ron.
6. Felicia reported on the ILA Conference. She also discussed ALA to be held next year in Orlando

The meeting was adjourned at 5:42 pm.
The next meeting will be December 10, 2015 at 5pm.

Susan Justice, Secretary

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ELDORADO MEMORIAL PUBLIC LIBRARY
MINUTES OF THE BOARD OF TRUSTEES
October 8, 2015

Present: Trustees-Sheila Baird, Walter Baker, Bob Barker, Jeff Campbell, Janet Davis, Susan Justice, Mike Vessell, Director-Felicia Murray, Bookkeeper-Patsy Simpson
No members of the public were present.

President, Sheila Baird called the meeting to order at 5:00pm.

The minutes of the September meeting were approved as presented.

Bob Barker presented the treasurer’s report. After discussion, Bob made a motion to accept the report and pay the bills; Walter Baker seconded. All voted aye with a roll call vote.

Felicia Murray reported library monthly statistics which included circulating 2,434 books, 360 e-books and 29 Zinio magazines. Twenty-one new patrons registered, and 581 people used computers. The library collected $161,883.00 including $158,270.82 in taxes from the Saline County.

Under unfinished business, the board decided to allow Simon Naas to complete the landscaping.

New business included:
1. Charles Bramlet will clean the carpet.
2. Wayne McCurley Tree Service cut down the tree that caused the sidewalk to buckle. We will need to replace the sidewalk and remove the roots and stump of the tree. The cost was $300. Bob Barker made a motion to pay the bill and have the other work completed, and Mike Vessell seconded. All voted aye with a roll call vote.
3. Felicia Murray distributed Director Evaluation forms and asked that they be completed and returned to her at the conclusion of the meeting.
4. Sheila Baird appointed Susan Justice, Felicia Murray and herself to the Per Capita Grant committee.
5. Felicia Murray is completing a Capital Needs Assessment Survey for the Illinois State Library.
6. Felicia Murray and Miriam Richardson are working on a $1000 McDonalds Grant which would provide books for reluctant readers.

The meeting was adjourned at 5:37pm.
The next meeting will be November 12, 2015 at 5pm.

Susan Justice, Secretary

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ELDORADO MEMORIAL PUBLIC LIBRARY
MINUTES OF THE BOARD OF TRUSTEES
September 10, 2015

Present: Trustees-Sheila Baird, Walter Baker, Bob Barker, Jeff Campbell, Janet Davis, Susan Justice, Mike Vessell, Director-Felicia Murray, Bookkeeper-Patsy Simpson
No members of the public were present.

President, Sheila Baird called the meeting to order at 5:01pm.

The minutes of the August meeting were approved as corrected.

Bob Barker presented the treasurer’s report, and he told us that the card services bill is due before our regular meeting causing late fees. He suggested we authorize Patsy Simpson to pay the bill upon receipt. Mike Vessell made the motion and Janet Davis seconded. All voted aye with a roll call vote. Bob made a motion to accept the report and pay the bills. The second was by Jeff Campbell. All voted aye with a roll call vote.

Felicia Murray reported library monthly statistics which included circulating 2,421 books, 378 e-books and 23 Zinio magazines. Nineteen new patrons registered, and 609 people used computers. The library collected $3,838.00 including $2,824.76 in taxes from the Saline County.

There was no unfinished business.

New business included:
1. Board members discussed the Budget & Appropriation Ordinance #143. Mike Vessell made a motion to accept the ordinance as prepared. Walter Baker seconded. All voted aye with a roll call vote.
2. The board consensus was that our current public comment policy is sufficient.
3. We discussed the OCLC textbook policy and decided to add it to our interlibrary loan policy. Textbooks will not be available for interlibrary loan.
4. Felicia reported that the security cameras have been moved and damaged. Beam’s Alarm will replace, repair and reset them as necessary for $295.20. Walter Baker made the motion, and Jeff Campbell seconded. All voted aye with a roll call vote.
5. A discussion was held concerning WiFi hours of operation. The board decided to limit WiFi hours of operation from 7:00am to 8:00pm.
6. Porch carpet installation is complete for a cost of $1,979.10.
7. The board authorized Felicia to contact Simon Naas for a bid on landscaping the front of the building.

The meeting was adjourned at 5:50pm.
The next meeting will be October 7, 2015 at 5pm.

Susan Justice, Secretary

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ELDORADO MEMORIAL PUBLIC LIBRARY
MINUTES OF THE BOARD OF TRUSTEES
August 13, 2015

Present : Trustees- Sheila Baird, Susan Justice, Mike Vessell, Janet Davis, Bob Barker, Walter Baker, Jeff Campbell, Director-Felicia Murray, and Bookkeeper- Patsy Simpson

Absent : None

Public present : None

Pres. Sheila Baird called the meeting to order at 5:00 pm.

The minutes of the July minutes were approve as prevented.

Bob Barker presented the treasurer’s report, and led a discussion of reserve fund issues. Bob made a motion to accept the report and pay the bills. The second was by Janet Davis. All voted aye with a roll call vote.

Felicia Murray reported library monthly statistics which included circulating 2,891 books, 312 e-books and 13 Zinio magazines. Twenty four new patrons registered, and 569 people used computers. The library collected $1,571.00 including $868.61 in taxes from the City of Eldorado.

Unfinished business included authorizing Felicia to proceed with plans for a storage building approximately 18 x 24 with a garage style door.

New Business:

  1. Budget and Appropriation Hearing will be held on September 10, 2015 at 5:00pm.
  2. Illinois Legislature now requires libraries to provide email communication addresses for all trustees. Felicia has arranged that for all board trustees.
  3. Felicia and Miriam Richardson recommend membership in YALSA (Young Adult Library Services Association) at dues cost of $70. Mike Vessell made a motion to join YALSA, and Walter Baker seconded. All voted Aye with a role call vote.
  4. Felicia reported that e-rate officials have approves funding for updated internet connectivity and security in the amount of  $4,089.50
  5. Final reports have been sent for the EDD and construction grants.
  6. After discussion of the carpet on the front, Bob reported that the best choice is a polypropylene, looped type. mike made a motion to authorize Felicia to buy the carpet and choose the color. Janet Davis seconded.

 

The meeting was adjoined at 5:35pm.
The next meeting will be September 10, 2015 at 5 pm

Susan Justice, Secretary

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ELDORADO MEMORIAL PUBLIC LIBRARY
MINUTES OF THE BOARD OF TRUSTEES
July 8th, 2015

Present : Trustees- Sheila Baird, Susan Justice, Mike Vessell, Janet Davis, Bob Barker, Walter Baker, Jeff Campbell, Director-Felicia Murray, and Bookkeeper- Patsy Simpson

Absent : None

Public present : None

Pres. Sheila Baird called the meeting to order at 5:05 pm

The treasurer’s report was presented with no issues. Mike Vessell made a motion to accept the treasurer’s report and pay the bills. This was seconded by Walter Baker. All present voted aye with a roll call vote.

Director Felicia Murray presented the librarian’s report. There were 2733 items circulated during the previous month. There were a total of 347 e-resources circulated. Computer usage was 438 and there were 24 new patrons registered. Total receipts amounted to $15,703.00. We received $10374.64 in EDD Grant reimbursements.

Old Business
1. Flood Plain : Nothing new

New Business

1. ILA Conference in Peoria Oct. 20-24, 2015 : Susan Justice made a
motion to authorize Felicia Murray to attend ILA Conference with the
library paying the $200.00 fee and all travel expenses. Bob Barker
seconded the motion. All present voted aye with a roll call vote.

2. DCEO Reimbursement : $10, 374.64 Felicia M. has some
questions about filling out the paperwork.

3. Zinio Renewal : Zinio the e-magazine application was renewed at a cost
of $687.50 for 11 months with a motion made by Mike Vessell and
seconded by Walter Baker. All voted aye with a roll call vote.
4. OMA Training : Felicia M. suggested that all board members take the
OMA training online within the next 30 days.

5. Grant Updates : Felicia M. is working on final reports for grants. We will
need to install a plaque/sign denoting the Live and Learn Grant.

6. IPLAR : The minutes need to be audited. Sheila Baird and Janet Davis
volunteered to audit the minutes. This should be completed by early
August.

7. Budget Comm. The budget committee (Janet Davis, Bob Barker, Walter
Baker, Patsy Simpson and Felicia Murray) will meet on Aug. 6th.

8. Water Leak : Plumbers repaired a water leak in the southeast corner of
the library at a cost of $200.00 to $300.00. Janet Davis made a motion to
pay this bill. Mike Vessell made a second. All voted aye with a roll call
vote.

9. Janet Davis proposed that we replace the carpet at the entrance to the
library. Felicia M. will contact John Baker for his suggestions.

Meeting Adjourned.

Submitted by Jeff Campbell

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ELDORADO MEMORIAL PUBLIC LIBRARY
MINUTES OF THE BOARD OF TRUSTEES
June 11, 2015

Present : Trustees- Sheila Baird, Jeff Campbell, Walter Baker, Bob Barker, Janet Davis, Mike Vessell, Director- Felicia Murray and Bookkeeper- Patsy Simpson.

Absent : Susan Justice

Public present : None

Pres. Sheila Baird called the meeting to order at 5:05 PM.

The minutes of the previous meeting were approved with corrections.

The treasurer’s report was presented and a motion was made to approve and pay the bills by Bob Barker, with Walter Baker voting second. All present voted aye with a roll call vote.

Felicia Murray gave the Librarian’s Report. There were 2415 items circulated last month, with a year to date total of 28,400. There were 291 e-books circulated. Fourteen new patrons were registered and 463 people used the computers. The library collected a total of $1835.00 including $1057.32 from the City of Eldorado.

Old Business
1. Flood Plain : Nothing new

New Business :

1. A budget committee was appointed that includes Felicia Murray, Patsy
Simpson, Bob Barker, Janet Davis and Walter Baker, the committee
will meet in early August (tentatively Aug. 6th, 2015) to have the
budget completed by September.

2. It was agreed to allow $50.00 per month for mileage for the Library
Director, if other staff members are required to travel they will be
reimbursed at the federal rate. This was approved with a motion made
by Bob Barker and seconded by Mike Vessell. All present voted aye
with a roll call vote.

3. The library has received a quote from Jerry’s Berries to clean up the
existing landscaping for a total of $240.00 to $280.00. Felicia is also
waiting on a bid from Jim Brown. It was the consensus of the board that
the existing landscaping should be maintained with a few new plants added
if necessary. Felicia will discuss landscaping further at the next meeting.

4. The board agreed to pay Director Felicia Murray’s cell phone bill and to
reimburse her for half the cost of her new phone with a motion made
by Mike Vessell and seconded by Walter Baker. All present voted
aye with a roll call vote.

5. The purchase of a storage building had been discussed in the past and
will be revisited after the budget committee meets. This project may
not require bids, Mart Watson should be consulted to be sure.

6. The new sliding doors have been installed and some further painting
may be required in the vestibule, this was covered by the Live and
Learn Construction Grant.

7. The prevailing wage ordinance # 142 was adopted by the board with a
motion made by Bob Barker and seconded by Janet Davis.

8. Books( about the arts) purchased with the McDonald’s Grant are
currently on display.

9. Brenda Funkhouser will resign as part time employee effective as of
June 24TH, 2015. This was accepted by the board with a motion made
by Mike Vessell and seconded by Janet Davis, all voted aye.

Meeting Adjourned

Submitted by Jeff Campbell

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ELDORADO MEMORIAL PUBLIC LIBRARY
MINUTES OF THE BOARD OF TRUSTEES
May 14, 2015

Present: Trustees-Walter Baker, Sheila Baird, Bob Barker, Jeff Campbell, Janet Davis, Susan Justice, Mike Vessell, Director-Felicia Murray, Bookkeeper-Patsy Simpson

Absent: None

Public present: None

President Sheila Baird called the meeting to order at 5:00pm.

The minutes of the April meeting were approved as presented.

The Treasurer’s Report was presented, and the motion to approve the report and pay the bills was made by Bob Barker and seconded by Janet Davis. All voted aye with a roll call vote.

Felicia Murray reported that the library circulated 2,608 books and 316 e-books and e-magazines. Twenty one new patrons registered, and 647 people used the computers. The library collected $12,635.00 including $9,040.00 from the Per Capita grant.

Old business:
There was no old business.

New Business:
1. After discussion of the Building and Maintenance Ordinance #141, Mike Vessell made the motion to adopt the ordinance, and Jeff Campbell seconded. All voted aye with a roll call vote.
2. The non-resident fee of $90 is due to be renewed. Felicia Murray described the formula for the fee, and a motion to leave the fee at $90 was made by Mike Vessell. It was seconded by Walter Baker. All voted aye with a roll call vote.
3. Sheila Baird and Mike Vessell were sworn in as trustees of the Eldorado Memorial Library. Their terms will end in April 2021.
4. Election of officers was discussed. Mike Vessell moved to re-elect current officers; Walter Baker seconded. Janet Davis asked to be removed from the slate, and Jeff Campbell agreed to replace her. Officers will be President-Sheila Baird, Vice-President-Jeff Campbell, Secretary-Susan Justice, and Treasurer-Bob Barker. All voted aye.
5. Felicia Murray described the recent episodes of vandalism at the library. The perpetrators were identified from the video recordings, and the crime was reported to the police. They will be prosecuted and have been banned from library property by the police.
6. A Saline County Guide is going to be published soon, and the library has been asked to submit an ad. After discussion, we decided on a 1/4th page ad at a cost of $135. Susan Justice made the motion, and Janet Davis seconded. All voted aye with a roll call vote.
7. The board would like to purchase a memorial for Marty Baker and after discussion with Walter Baker, the board decided to table this item until next month.
8. Gale Online Data Base subscription is due to be renewed at a cost of $2,505.89/year. Mike Vessell voted to renew, and Jeff Campbell seconded. All voted aye with a roll call vote.
9. Felicia Murray announced that the annual Friends luncheon will be May 19 at the First Christian Church at 11:15.
10. Susan Justice reported about attending the meeting at the Illinois State Library of the board members of the three state systems. The state budget and funding was a big topic of discussion with no firm answers. Greg McCormick said that the EDD grant funds due to the library will probably not be coming.
11. There are several house bills that would establish property tax levy caps. Everyone was asked to contact legislators to protest these caps.
12. The new parking lot has only one handicapped slot and the grant specifies two. Discussions are ongoing.

The meeting was adjourned at 5.50.

The next meeting will be June 11, 2015.

Susan Justice, Secretary

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ELDORADO MEMORIAL PUBLIC LIBRARY
MINUTES OF THE BOARD OF TRUSTEES
April 9, 2015

Present: Trustees-Walter Baker, Bob Barker, Jeff Campbell, Janet Davis, Susan Justice, Mike Vessell, Director-Felicia Murray, Bookkeeper-Patsy Simpson

Absent: Walter Baker and Sheila Baird

Public present: None

Vice-President Janet Davis called the meeting to order at 5:00pm.

The minutes of the March meeting were approved as corrected.

The Treasurer’s Report was presented, and the motion to approve the report and pay the bills was made by Bob Barker and seconded by Mike Vessell. All voted aye with a roll call vote.

Felicia Murray reported that the library circulated 2,537 books and 310 e-books and e-magazines. Sixteen new patrons registered, and 689 people used the computers. The library collected $2,090.30.

Old business:
There was no old business.

New Business:
1. The board discussed Per Capita grant application requirements for 2016 which will be due in January 2016.
2. The library has repaid Ferrell Hospital the disputed tax money, check number 13987, in the amount of $26,000, with 61% from the Library fund, 4% from Building fund, 15% from IMRF fund, 12% from Tort fund and 7% from Working Cash fund. This completes our obligation.
3. Less than half of the EDD grant funds have been received, approximately $11,000. Gov. Rauner suspended the rest of the grant payments which would include any money to be spent in April, May and June. The library will continue to pay Donna Barnett through April 15.
4. John Baker has reported that he still does not have a date for the new doors to be installed, but exterior work on lights, parking area, gutters and other items will begin on April 14.

The meeting was adjourned at 5.50.

The next meeting will be May 14.

Susan Justice, Secretary

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ELDORADO MEMORIAL PUBLIC LIBRARY

MINUTES OF THE BOARD OF TRUSTEES

March 12, 2015

 Present: Trustees-Walter Baker, Sheila Baird, Bob Barker, Jeff Campbell, Susan Justice, Mike Vessell, Bookkeeper-Patsy Simpson, Asst. Director-Miriam Richardson

 Absent: Janet Davis, Director-Felicia Murray,

 Public present: None

 President, Sheila Baird called the meeting to order at 5:10pm.

 The minutes of the February meeting were approved as presented.

 The Treasurer’s Report was presented, and the motion to approve the report and pay the bills, with the addition of a bill for $25.09 for a book borrowed by a patron from another library, was made by Mike Vessell and seconded by Jeff Campbell.  All voted aye with a roll call vote.

 Miriam Richardson reported that the library circulated 2,159 books and 285 e-books and e-magazines. Sixteen new patrons registered, and 319 people used the computers.  The library collected $21,160.00 including the county tax amount.

 Old business:

            There was no old business.

 

New Business:

1.      The financial agreement with Ferrell Hospital for repayment of taxes is on hold because of county objections.  The board authorized Bob Barker to retrieve the check he had given to Gene Morris.  Negotiations will continue

2.      The Trustee election will be April 7, 2015.

3.      The E-rate application process is proceeding according to schedule.

 The meeting was adjourned at 5.55.

 The next meeting will be April 9.

 Susan Justice, Secretary

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ELDORADO MEMORIAL PUBLIC LIBRARY

MINUTES OF THE BOARD OF TRUSTEES

February 12, 2015

 Present: Trustees-Sheila Baird, Bob Barker, Jeff Campbell, Susan Justice, Mike Vessell, Director- Felicia Murray, Bookkeeper-Patsy Simpson:

 Absent: Walter Baker, Janet Davis

 Public present: None

 President, Sheila Baird called the meeting to order at 5:10pm.

 The minutes of the January meeting were approved as presented.

 

The Treasurer’s Report was presented, and the motion to approve the report and pay the bills was made by Mike Vessell and seconded by Jeff Campbell.  All voted aye with a roll call vote.

 Felicia Murray reported that the library circulated 2,547 books and 352 e-books and e-magazines. Twenty-five new patrons registered, and 642 people used the computers. The library collected $69,719.00 including the county tax amount.

 Old business:

            There was no old business.

 New Business:

1.      The Board discussed methods for repaying Ferrell Hospital the tax money which was mistakenly awarded to the library and other taxing bodies.  We owe $31,000.00.  The board authorized Bob Barker to speak with Gene Morris, President of the Ferrell Hospital Board about two methods of repayment. The first would be a lump sum payment of $26,000 or the payment of $30,000 over 5 years. We also discussed allowing Bob to negotiate a different settlement at his discretion.  All board members agreed.

2.      The library will receive $9,040.00 in Per Capita grant funds this year.  In the future, the grant application will be due January 15 instead of October 15.

3.      The renewal for DialMyCalls, our automatic reminder system, is due.  The cost is $143/year with a 20% discount.  Mike Vessell made a motion to renew the system, and Jeff Campbell seconded.  All voted aye with a roll call vote.

4.      Steve Cutrell continues to work on the E-rate application forms.  He is also working on Category 2 application forms which would provide money for equipment.

5.      John Baker has sent the blueprints for the automatic doors, but there is no schedule for installation at this time.

 The meeting was adjourned at 6:00.

 The next meeting will be March 12.

 Susan Justice, Secretary

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ELDORADO MEMORIAL PUBLIC LIBRARY

MINUTES OF THE BOARD OF TRUSTEES

January 8th, 2015

Present : Bob Barker, Mike Vessell, Sheila Baird, Janet Davis, Jeff Campbell and Library Director Felicia Murray

 Absent : Walter Baker, Susan Justice and Bookkeeper Patsy Simpson.

 President Sheila Baird called the meeting to order at 5:00 PM.

 The minutes of the December meeting were read and approved.

 The treasurer’s report was presented with no outstanding issues. A new accounting/bookkeeping program was purchased and will be reflected in next month’s treasurer’s report. Bob Barker made a motion that the board approve the treasurer’s report and pay the bills. Mike Vessell seconded the motion. The treasurer’s report was approved by a roll call vote with all present voting aye.

 The librarian’s  report showed  2067 total items were circulated for the month of December and 16,134 items circulated for the year to date. There were 319 e-books circulated for the previous month. There were 465 computer users for the previous month and 3595 for the year to date. 8 patrons were registered last month for a total of 5314. There were 265 interlibrary loaned items and 227 borrowed items. We received $220.00 from the city of Eldorado and $163.652.85 from Saline Co. Total receipts amounted to $165.190.00. Felicia attended a SHARE meeting on Dec. 16th, 2014. The Eldorado Library was closed on Dec. 24th, 25th, 26th and 31st. Felicia reported that the Eldorado Library has received several hundred dollars in memory of Mary Wolf. The family would like to use these funds for a section of the children’s library devoted to books for special needs learning, Dr. Maryanne Wolf will consult with Felicia on this project.

 Old business : None

 New business :

 1. Felicia is working on the library’s certification

  2. The meeting schedule for 2015 was proposed for the board’s approval. The meetings will remain the second Thursday of each month at 5 pm. The board approved the schedule with a motion made by Bob Barker and seconded by Mike Vessell.

 3. Ferrell Hospital may be willing to allow the property tax amount to be paid in installments and they may wave the interest. There will be a meeting at the Eldorado High School on Friday Jan. 9th, 2015. Felicia Murray and Jeff Campbell will try to attend.

 4. Legislative Meet –up In Edwardsville on Feb. 20TH 2015: attendance is probably not that important

 5. The economic statements are due again at this time. The statements were distributed to trustees at the meeting for completion.

 6. The Live and Learn construction grant is completed and in order. The date for the work has not been determined as of yet. This grant includes installing sliding doors at the main entrance, upgrade outdoor lighting, gutter work, and paving for additional parking. Patrons may have to use side entrance when work begins. The EDD Grant is almost complete.

 The meeting was adjourned at 5:31 pm. Next meeting : Feb.12, 2015

 Submitted by Jeff Campbell