ELDORADO MEMORIAL LIBRARY

Minutes of the Meeting of the Board of Trustees : Feb. 8th 2018

Present : Trustees- Jeff Campbell, Bob Barker, Sheila Baird, Janet Davis, Mike Vessell, Bookkeeper-Patsy Simpson and Library Director Felicia Murray

Absent : Trustees-Walter Baker and Susan Justice

Public Citizenry : None

President Sheila Baird called the meeting to order at 5:10 pm

The minutes of the previous meeting were read and approved as presented.

Bob Barker presented the treasurer’s report. There were no outstanding issues. Mike Vessell made a motion to accept the treasurer’s report and to pay the bills. Janet Davis seconded the motion. All voted aye with a roll call vote.

Felicia Murray presented the Librarians Report. There were 2906 items circulated for the month, with a year to date total of 19272. E-resources totaled 290 for the month with 1940 items circulated for the year to date. There were 445 loaned items and 844 borrowed items. There were 13 in-state loans and 0 out of state loans. Ten new patrons were registered last month for a total of 3837 patrons. Computer users totaled 583 last month with a year to date total of 4074 users. Total receipts amounted to $1407.00 including $518.11 from the City of Eldorado.

Unfinished Business:

  1. Raising the ac unit : Felicia Murray obtained a more detailed contract from Biggs Heating and Air. Bob Barker expressed concerns that the contract was still not specific enough. Mr. Barker suggested that the designated contractor should pour a concrete base for the ac platform. It was also suggested by Mr. Barker that the platform for the ac unit should be constructed out of steel. Mrs. Murray will contact Biggs with these suggestions and report back to the board of trustees.

 

New Business :

  1. ARSL Conference : A conference for the Association for Rural and Small Libraries will be held in Springfield IL from Sept.13-15th. The annual fee is $49.00. Mrs. Murray would like to attend this event and will provide more details at a future meeting.

 

  1. ALA Conference : Mrs. Murray plans on attending the ALA Conference in New Orleans in June. The exhibit pass is $75.00. Bob Barker made a motion that the library fund Mrs. Murray’s attendance to this conference, including all fees and reimbursement for meals and lodging. Janet Davis seconded the motion. All present voted aye with a roll call vote.

 

  1. Legislative Meet-up : Mrs. Murray plans on attending this event in Effingham on Feb. 23rd.

 

  1. Mini Construction Grant : This grant has been completed and submitted for new flooring. These funds may be delayed. Money could be borrowed from tort liability or reserve to pay for the flooring. When released, the grant money could be used to reimburse tort liability or reserve.

 

  1. McDonald’s Grant : The library will apply for this $500.00 grant.

 

Meeting Adjourned at 5:50 / Next Meeting March 8th, 2018

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ELDORADO MEMORIAL LIBRARY

Minutes of the Meeting of the Board of Trustees : Jan 11th, 2018

Present : Trustees- Jeff Campbell, Bob Barker, Sheila Baird, Mike Vessell, Bookkeeper-Patsy Simpson and Assistant Library Director-Miriam Richardson

Absent : Trustees- Susan Justice, Janet Davis, Walter Baker and Library Director-Felicia Murray

Public Citizenry : None

President Sheila Baird called the meeting to order at 5:03 pm

The minutes of the previous meeting were read and approved as presented.

Bob Barker presented the treasurer’s report. There were no outstanding issues. Mike Vessell made a motion to accept the treasurer’s report and to pay the bills. Jeff Campbell seconded the motion. All voted aye with a roll call vote.

Miriam Richardson presented the Librarian’s Report. There were 2324 items circulated for the month with a year total of 16366. E-items totaled 256 for the month and 1650 for the year. There were 357 loaned items and 669 borrowed items. There were 18 in state loans and 0 out of state loans. Ten new patrons were registered last month for a total of 3827. Computer users for the month numbered 533 for a year to date total of 3491. Total receipts amounted to $71351.00 including $3499.17 from Hamilton County, $67261.59 from Saline County, $152.17 from The City of Eldorado and $.97 from Gallatin County.

 

Unfinished Business

  1. Raising the ac unit : No further action at this time.

 

Other old Business : None

New Business

  1. Audit Review : The annual audit was reviewed and accepted with a motion made by Bob Barker and seconded by Mike Vessell. All voted aye with a roll call vote.

 

  1. Sexual Harrasment Revised Ordinance #114 : Revised sexual harassment Ordinance #114 was reviewed and adopted. Jeff Campbell will serve as ethics officer. A motion was made by Bob Barker and seconded by Mike Vessell all voted aye with a roll call vote.

 

  1. Video Surveillance Policy : The library has a video surveillance policy. Felicia Murray is checking on an upgrade for the library’s video surveillance system.

 

  1. Annual Certification : The annual certification has been completed and submitted.

 

  1. State Farm Ins : State Farm Insurance will continue to be the insurance provider for the Eldorado Library. Jeff Campbell made a motion to approve. Mike Vessell seconded the motion. All voted aye with a roll call vote.

 

  1. Econ Statements : Trustees are required to complete an annual economic statement. Trustees will complete the statements when they are available.

 

Meeting adjourned at 5 :45 pm / Next meeting : Feb 8th 2018

 

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ELDORADO MEMORIAL LIBRARY

Meeting of The Board of Trustees : December 14th 2017

Present : Trustees-Walter Baker, Jeff Campbell, Bob Barker, Sheila Baird, Janet Davis, Mike Vessell, Bookkeeper-Patsy Simpson and Library Director- Felicia Murray.

Absent : Trustee-Susan Justice

Public Citizenry : None

President Sheila Baird called the meeting to order at 5:02 PM

The minutes of the previous meeting were read and approved as presented.

Bob Barker presented the treasurer’s report. There were no outstanding issues. Mr. Barker made a motion to accept the report and to pay the bills. Walter Baker seconded the motion. All voted aye with a roll call vote.

Felicia Murray presented the librarian’s report. Circulation for the previous month was 2762 for a year to date total of 14042. There were 240 e-items circulated with a year to date total of 1394. Interlibrary loans included 461 loaned items and 688 borrowed items. There were 11 instate loans and 0 out of state loans. There were 12 new patrons registered last month for a total of 3821. Computer users numbered 577 for the month with a year to date total of 2958. Total receipts amounted to $166585.69 including $163179.69 from Saline Co. and $2798.87 from Hamilton Co.

Old Business

  1. Raising the AC unit: Mrs. Murray has received a bid of $3600.00 from Biggs Heating and Air to raise the AC unit. Bob Barker advised Mrs. Murray to obtain a boiler plate contract from the contractor, detailing the specifics of the bid. Bob Barker made a motion that authorized Mrs. Murray to finalize the contract with Biggs, after she has received a boiler plate contract. Mike Vessell seconded the motion. All voted aye with a roll call vote.

New Business

  1. Grants : Mrs. Murray is still working on the Per Capita Grant and the Live and Learn Grant. It will also soon be time for the McDonalds Grant.

 

  1. Meeting Dates : The Board of Trustees Meeting dates for 2018 will continue to be held on the second Thursday of each month at 5:00 PM. Janet Davis made the motion and Jeff Campbell seconded. All present voted aye.

 

  1. Sexual Harassment Policy : The library needs to enact some type of anti-sexual harassment policy by Jan. 15, 2018. Felicia Murray reported that she is waiting on word from Phil Lenzini concerning this policy as it relates specifically to libraries.

 

  1. Staff Christmas Bonuses : Jeff Campbell made a motion to increase all staff Christmas bonuses by $25.00 from last year. Walter Baker seconded the motion. All voted aye with a roll call vote.

 

Meeting adjourned at 5:40 PM / Next meeting Jan. 11TH 5:00 PM.

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ELDORADO MEMORIAL LIBRARY

Minutes of The Board of Trustees Meeting : November 9th, 2017

Present : Trustees-Walter Baker, Bob Barker, Sheila Baird, Janet Davis, Mike Vessell, Jeff Campbell, Bookkeeper- Patsy Simpson and Library Director- Felicia Murray

Absent : Janet Davis and Susan Justice

Public Citizenry : None

President Sheila Baird opened the meeting at 5:01 PM

The minutes of the previous meeting were read and approved as presented.

Bob Barker presented the treasurer’s report. There were no outstanding issues. Mike Vessell made a motion to accept the treasurer’s report and to pay the bills. Walter Baker seconded the motion. All present voted aye with a roll call vote.

Felicia Murray presented the librarian’s report. The previous month’s circulation was 2926 for a year to date total of 11280. There were 262 e-resources circulated with a year to date total of 1154. There were 424 loaned items and 751 borrowed items, including 25 in state loans and 0 out of state loans. There were 19 new patrons registered for a total of 3809 registered patrons. Computer users totaled 587 for a year to date total of 2381. Total receipts amounted to $3996. 00, including $482.30 from Gallatin County and $577.14 from the City of Eldorado, a $1920.00 reimbursement from Clearwave and a $275.00 reimbursement from IHLS.

Old Business

  1. The ac unit still needs to be raised a couple of feet.

 

New Business

 

  1. Tax Levy Ordinance # 153 : Bob Barker made a motion to pass Tax Ordinance Levy # 153. Mike Vessell seconded the motion. All present voted aye with a roll call vote.

 

  1. Ameren Grant : Installation of the new led light bulbs has been completed

 

  1. Live and Learn Grant : Felicia Murray is still working on this grant to replace the carpet
  2. YALSA Symposium : Felicia Murray and Sherri Wasson attend a Yalsa symposium in Louisville Ky. Mrs. Murray reported that this event was well worth attending.
  3. Safety Training : It may not be necessary for all trustees to participate in safety training in order qualify for the Per Capita Grant. Felicia Murray will check into this matter.

 

  1. Safety Training for the Library Personnel : Felicia Murray asked the board’s permission to close the library for one day, after Christmas, to conduct safety training for the library staff. Walter Baker made a motion to allow the library to close one day for this training. Bob Barker seconded the motion and all present voted aye with a roll call vote

.

Meeting Adjourned / Next meeting December 14th 2017

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ELDORADO MEMORIAL LIBRARY

Minutes of The Board of Trustees : October 12TH 2017

Present : Trustees- Walter Baker, Bob Barker, Sheila Baird, Janet Davis, Mike Vessell, Susan Justice, Jeff Campbell, Bookkeeper- Patsy Simpson and Library Director Felicia Murray

Public Citizenry : None

President Sheila Baird called the meeting to order at 5:09 PM

The minutes of the previous meeting were read and approved as presented.

Bob Barker presented the treasurer’s report. There were no outstanding issues. Bob Barker made a motion to accept the treasurer’s report and to pay the bills. Walter Baker seconded the motion. All present voted aye with a roll call vote.

Felicia Murray presented the librarian’s report. There were 2556 items circulated for the previous month with a year to date total of 8354. E- resources totaled 284 with a year to date total of 892. There were 433 loaned items and 703 borrowed items. There were 11 in state loans and 1 out of state loan. The number of new patrons registered was 34 for the month with a total of 3791 patrons. Several of these new patrons were registered at the Eldorado Elementary School Book Fair. Computer users totaled 593 and totaled 3791 for the year to date. Total receipts amounted to $5671.00 including $2607.88 from Gallatin Co. and $2460.21 from Saline Co.

Old Business : None

New Business

  1. Trustees completed an evaluation of the library director.

 

  1. Ameren Grant : The total for replacing the current light bulbs with more efficient led bulbs will be approximately $7859.00. There may be a rebate of approximately $1500.00 available. The proceeds from the Friend’s annual Bakeless Bake Sale will go towards the lighting. It is also possible that funds from tort liability could be used to help pay for the new light bulbs, since lighting is a safety issue. The more efficient bulbs should lower the cost of the monthly electric bills.

 

  1. Per Capita Grant Requirements : As part of the requirements for the Per Capita Grant, trustees will review Chapter 5, “Safety” of “Serving Our Public 3.0 Standards for Illinois Libraries 2014” Trustees will also be required to review the “Trustee Facts File” on “Trustee Duties and Responsibilities” : Chapters 1-5. Trustees will also be required to participate in some online training. Mrs. Murray will try to set up an online training session for the trustees at the library.

 

Other New Business:

  1. Mini Construction Grant : Mrs. Murray has started work on this grant that would replace the old carpet with new carpet and flooring in the library.

 

Meeting Adjourned at 5:40 / Next Meeting Nov. 9th 2017.

 

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ELDORADO MEMORIAL LIBRARY

Minutes of The Board of Trustees Meeting : September 14th, 2017

Present : Trustees- Walter Baker, Bob Barker, Sheila Baird, Janet Davis, Mike Vessell, Jeff Campbell, Bookkeeper- Patsy Simpson and Library Director-Felicia Murray

Absent : Trustee- Susan Justice

Public Citizenry : None

President Sheila Baird called the meeting to order at 5:06 PM

The minutes of the previous meeting were read and approved with one minor correction.

Bob Barker presented the treasurer’s report. There were no major issues. Bob Barker made a motion to accept the treasurer’s report and to pay the bills. Jeff Campbell seconded the motion. All voted aye with a role call vote.

Felicia Murray presented the Librarian’s Report. Circulation for the previous month was 2938 with a year to date total of 5798. E- resources totaled 314 for the month and totaled 608 for the year. Interlibrary loans totaled 474 loaned items and 710 borrowed items. There were 17 in state loans and 0 out of state loans. There were 29 new patrons registered last month for a total of 3760 patrons. Computer users totaled 649 for the previous month with a year to date total of 1201. The eclipse viewing went very well with approximately 30 people at the library. The annual report has been completed and submitted. Total receipts amounted to $1153.00 including $313.76 from The Friends of The Eldorado Library.

Old Business :

  1. The air conditioner in the Children’s Library has to be fixed and is waiting for repair.

 

New Business :

  1. Personnel : Felicia Murray has someone in mind to work as a temporary in case of an emergency. Kay McQue is an experienced librarian and would be willing to work only when needed. The Board of Trustees authorized Mrs. Murray to hire Ms. McQue as needed with a motion made by Jeff Campbell and seconded by Bob Barker. All voted aye with a roll call vote.

 

  1. Legence 5K : Legence Bank used the Eldorado Library parking lot as a starting point for their 5k race during Town and Country Days.

 

  1. Ameren Grant : Felicia Murray is still working with electrician Mike Sullivan on a grant from Ameren to upgrade the interior lighting. A supplier of Mr. Sullivan will help with the paper work. Mrs. Murray will keep us updated on this matter.

 

  1. Life Insurance : IMRF has contacted Bookkeeper Patsy Simpson about a life insurance plan for the library employees. Felicia Murray will further look into this matter.

 

Meeting Adjourned at 5:43 PM / Next meeting : 10/12/17

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ELDORADO MEMORIAL LIBRARY

 Minutes of The Budget Committee Meeting  : August 03, 2017

Present : Trustees- Bob Barker, Jeff Campbell, Sheila Baird, Library Director- Felicia Murray and Bookkeeper Patsy Simpson

Treasurer Bob Barker called the meeting to order at 5:02 PM

The members of the budget committee discussed the proposed budget for the new fiscal year using last fiscal year’s budget as a guide. Various adjustments were recommended for the new budget. The proposed budget will be submitted for further legal review and presented to the board of trustees at the September meeting.

 The meeting was adjourned at 6:00 pm

 

ELDORADO MEMORIAL LIBRARY

Minutes of The Board of Trustees : July 13th 2017

Present : Trustees-Jeff Campbell, Walter Baker, Bob Barker, Sheila Baird, Janet Davis, Mike Vessell, Susan Justice, Bookkeeper-Patsy Simpson and Assistant Library Director-Miriam Richardson

Absent : Library Director Felicia Murray

Public Citizenry : None

President Sheila Baird called the meeting to order at 5:03 PM

The minutes of the previous meeting were approved as presented, with one minor correction.

Bob Barker presented the treasurer’s report. There were no issues. Mr. Barker made a motion to accept the treasurer’s report and to pay the bills. Susan Justice seconded the motion. All voted aye with a roll call vote.

Miriam Richardson presented the librarian’s report. Circulation for the previous month was 2988 with a year to date total of 32577. E- resources totaled 252 including 244 3-M items and 8 Zinio items. Interlibrary loans consisted of 403 loaned items and 641 borrowed items. There were 17 instate and 0 out of state loans. There were 24 new patrons registered for a total of 3715. Computer users totaled 565 for the month and 6419 for the year to date. Total receipts were $767. 00 for the month.

Old Business :

  1. Flood Plain : Felicia Murray called a contractor about raising the ac unit, but he has not called her back.

 

Other Old Business : None

New Business :

  1. Secretary Board Minutes Audit : Trustees Susan Justice and Janet Davis have agreed to audit the minutes for the past year.
  2. ALA Report : Tabled until next meeting
  3. ALA and YALSA Individual Memberships : Tabled until next meeting
  4. GALE Databases : The databases have been renewed with 2 of them being changed.
  5. Zinio : The subscription has not been renewed
  6. Budget Committee Meeting : The budget committee will meet on August 3rd at 5:00 PM

 

The meeting was adjourned at 5:42 pm / Next meeting August 10th 2017

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of the Board of Trustees : June 8th, 2017

Present : Trustees-Jeff Campbell, Bob Barker, Sheila Baird, Mike Vessell, Bookkeeper-Patsy Simpson and Library Director- Felicia Murray

Absent : Walter Baker, Susan Justice and Janet Davis

Public Citizenry : None

President Sheila Baird called the meeting to order at 5:04 PM

The minutes of the previous meeting were read and approved as presented.

Bob Barker presented the treasurer’s report. There were no outstanding issues. Mike Vessell made a motion to accept the treasurer’s report and to pay the bills. Jeff Campbell seconded the motion. All voted aye with a roll call vote.

Felicia Murray presented the Librarian’s Report. Circulation for the previous month was 2688 with a year to date total of 29589. Circulated e-resources totaled 238, including 214 3-M items and 14 Zinio items. Interlibrary loans included 455 loaned items and 620 borrowed items. There were 6 instate loans and 0 out of state loans. There were 26 new patrons registered for a total of 3697. Computer users totaled 509 for the month and 5854 for the year to date. Total receipts amounted to $1716.00, including $826.74 from the City of Eldorado and $89.35 from the Harrisburg District Library. Mrs. Murray also reported that The Eldorado Library would like to commemorate the bicentennial of Illinois next year. Mrs. Murray attended a library law seminar and reported that the proposed property tax freeze is still undecided. The library plans to have some activities during the solar eclipse on August 21st, 2017.

Unfinished Business :

  1. Flood Plain : The Eldorado Library is in the flood plain according to the latest maps This should present no serious issues. It was suggested that we raise the ac unit a foot or two.

 

New Business :

  1. Budget Committee : Jeff Campbell, Sheila Baird ,Bob Barker, Patsy Simpson and Felicia Murray will serve on this year’s budget committee. The budget committee will meet in August.

 

  1. P.O. Box Renewal : Jeff Campbell made a motion to renew the rent on our P.O. box at a cost of $88.00 per year. Mike Vessell seconded the motion. All voted aye with a roll call vote.
  2. Prevailing Wage Ordinance # 151 : The board of trustees adopted Prevailing Wage ordinance #151 with a motion made by Bob Barker and seconded by Mike Vessell. All voted aye with a roll call vote.

 

  1. Sympathy / Thank You Cards. It was suggested that the Eldorado Library send a sympathy card Phil Lenzini for the death of his mother. It was also suggested that we send a thank you note to the Garden Club and Marilyn Ellis in particular for planting flowers at the library.

 

Meeting Adjourned / Next Meeting July 13th, 2017

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of The Board of Trustees Meeting

May 11TH, 2017

Present : Trustees- Walter Baker, Bob Barker, Janet Davis, Mike Vessell, Jeff  Campbell, Bookkeeper- Patsy Simpson and Library Director- Felicia Murray.

Absent : Trustees- Susan Justice and Sheila Baird

Public Citizenry : None

Vice President Walter Baker called the meeting to order at 5:06 pm

The minutes of the previous meeting were read and approved as presented.

Bob Barker presented the treasurer’s report. There were no outstanding issues. Mike Vessell made a motion to approve the treasurer’s report and to pay the bills. Janet Davis seconded the motion. All voted aye with a roll call vote.

Felicia Murray presented the Librarian’s Report. There were 2632 items circulated the previous month and a year to date total of 26901. There were a total of 250 e-resources circulated including 230 3-M items and 20 Zinio items. Interlibrary loans included 457 loaned items and 599 borrowed items. There were 13 instate loans and 0 out of state loans. The computer users totaled 507 for the previous month and totaled 3674 for the year to date. There were 18 new patrons registered last month, for a total of 3624 patrons.

Total receipts amounted to $3024. 00 which included $1283.76 from the City of Eldorado, $931.32 from The Friends and $100.00 from the Eldorado Women’s Club. Felicia Murray plans to attend a Library Law seminar on May 22nd at Carlyle Il. There was a question about the library being closed on Good Friday. It has been traditional for the Eldorado Library to close on this day as long as anyone can remember.

Old Business

  1. Flood Plain: It was suggested that someone from the Library determine if the Eldorado Library is still in the flood plain. Felicia Murray will go to City Hall and ask about this matter.

 

New Business

  1. Recently elected Trustees-Janet Davis and Walter Baker were sworn in by Secretary/Trustee- Jeff Campbell.

 

  1. Election of Officers. Bob Barker made a motion to retain the current officers in their respective positions. Mike Vessell seconded the motion. All voted aye on this motion with a roll call vote.

 

  1. Building and Maintenance Ordinance #150. Bob Barker made a motion to approve Building and Maintenance Ordinance #150. Mike Vessell seconded the motion. All voted aye with a roll call vote.

 

  1. Non Resident Agreement Fee. The current annual non resident fee is $90.00 per family. Janet Davis made a motion to retain the current fee. Mike Vessell seconded the motion. All voted aye with a roll call vote.

 

  1. OCLC Renewal : The renewal of our subscription for OCLC is due at a cost of $1375.83. Bob Barker made a motion to renew this program. Jeff Campbell seconded the motion all voted aye with roll call vote.

 

  1. YALSA Symposium. Felicia Murray plans on attending a YALSA conference in Louisville Ky in early November. The fee will be no more that $259.00 Janet Davis made a motion authorizing Mrs. Murray to attend. Bob Barker seconded the motion. All voted aye with a roll call vote.

 

  1. Interior light relays. A number of relays that control the lights by the circulation desk are defective. These relays are older and difficult to replace. Mike Sullivan can order several extra so we can have them if we need them. It was suggested that it might be better to upgrade with newer relays. Felicia Murray will find out more information on this matter.

 

Meeting adjourned with a motion made by Janet Davis and seconded by Mike Vessell. Next meeting : May 11th, 2017.

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of The Board of Trustees Meeting

April 13th, 2017

Present : Trustees- Jeff Campbell, Walter Baker, Bob Barker, Sheila Baird, Mike Vessell, Susan Justice, Bookkeeper- Patsy Simpson, and Library Director- Felicia Murray.

Absent : Janet Davis

Public Citizenry : None

President Sheila Baird called the meeting to order at 5:08 pm

The minutes of the previous meeting were read and accepted as presented.

Bob Barker presented the treasurer’s report. There were no outstanding issues. Bob Barker made a motion to accept the treasurer’s report and to pay the bills. Mike Vessell seconded the motion. All voted aye with a roll call vote.

Felicia Murray presented the librarian’s report. There were 3090 items circulated for the previous month with a year to date total of 24269. Circulated e resources totaled 275 with 248 3M items and 27 Zinio items for a year to date total of 2349. Interlibrary loans included 512 loaned items and 707 borrowed items. There were 15 instate loans and 3 out of state loans. The total computer usage was 550 with a year to date total of 4838. Total receipts amounted to $1995.00 including $760.96 from Hamilton Co. and $503.96 from the City of Eldorado. Some of the led outside lighting has been replaced with regular bulbs. Mike Sullivan indicated that the led bulbs were under warranty and will be replaced free of charge.

Unfinished Business : None

New Business :

  1. The Cloud Library is due for renewal at $421.54

 

  1. Felicia Murray attended the Reaching Forward South conference in Charleston IL. The speakers urged constituents to urge their state legislators to vote no on a possible property tax freeze. Mrs. Murray also reported that she attended a number of useful seminars, including one that stressed community involvement.

 

  1. The Eldorado Library has been awarded the Per Capita Grant in the amount of $5615.21. The funds may be delayed for a while. These funds must be used by June 2018.

 

  1. The Annual Friends Luncheon may be changed to an afternoon tea on a Sunday, possibly May 21st. This format and date are still tentative.

 

  1. The Eldorado Memorial Library will be closed on April 14TH 2017 / Good Friday.

 

The meeting was adjourned at 5: 40 pm. / Next meeting May 11th 2017.

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of The Board of Trustees

March 9th, 2017

 

Present : Trustees- Walter Baker, Bob Barker, Sheila Baird, Jeff Campbell, Library Director- Felicia Murray and Bookkeeper- Patsy Simpson.

Absent :  Trustees- Susan Justice, Mike Vessell and Janet Davis

Public Citizenry : None

President Sheila Baird opened the meeting at 5:05 PM.

The minutes of the previous meeting were read and approved as presented.

 

Bob Barker presented the treasurer’s report. There were no outstanding issues. Mr. Barker checked at the local banks for the best interest rate for funds from a previously matured cd. He suggested that we may want to wait a while before choosing a bank to see if interest rates might increase. Bob Barker made a motion to accept the treasurer’s report and to pay the bills. Walter Baker seconded the motion. All voted aye with a roll call vote.

Felicia Murray presented the librarian’s report. There were 2457 items circulated for the previous month with a year to date total of 21179. There were 247 Cloud Library and 6 Zinio items circulated for a total of  253 e- resources. The interlibrary loans totaled 489 with 19 in state and 0 out of state loans. There were 12 new patrons registered for the previous month. There are 4134 total patrons. The library staff has cleared some names from the list of patrons including deceased and inactive patrons. Computer users numbered 456 for the previous month and 4288 for the year to date. Total receipts amounted to $674.00

Unfinished Business : None

New Business

Legislative Luncheon : Felicia Murray and Jeff Campbell attended a legislative luncheon on Feb. 27th in Mt Vernon Il. Representatives  from the ILA and ALA were present.  State Senator Dale Fowler was present and expressed his support for libraries in his district. All of the state lawmakers in attendance stated that there is nothing definite on a possible property tax freeze.

Members Matter Meeting : Felicia Murray attended this meeting in Marion Il. Speakers stressed that there has been no further action on House Bill #696 (property tax freeze). Various officials from the IHLS also explained the services that the organization provides and stressed the need for continued state funding.

Elementary Book Fair : Miriam Richardson attended this event and registered 7 families as patrons for the library.

Election : Trustees Janet Davis and Walter Baker will be running for reelection in the municipal election on Tues. April 4th, 2017.

Meeting adjourned at 5:40 pm / Next meeting : April 13th, 2017.

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of The Board of Trustees

February 9th, 2017

Present :  Trustees-Walter Baker, Bob Barker, Janet Davis, Mike Vessell, Jeff Campbell, Bookkeeper-Patsy Simpson and Library Director- Felicia Murray.

Absent : Trustees- Susan Justice and Sheila Baird

Public Citizenry  : None

Vice President Walter Baker called the meeting to order at 5:06 PM

The minutes of the previous meeting were read and approved as presented.

Bob Barker presented the treasurer’s report. There were no outstanding issues. Janet Davis made a motion to accept the treasurer’s report and pay the bills. Mike Vessell seconded the motion.  All present voted aye with a roll call vote.

Felicia Murray presented the librarian’s report. There were 2623 items circulated during the previous month. E-resources circulation totaled 278 with 271 3-M items and 7 Zinio items. There were 469 loaned items and 644 borrowed items. Interlibrary loans totaled 20 in state and 0 out of state. New patrons registered numbered 14 for a total of 5501 patrons. Computer users totaled 504, with a year to date total of 3832. Total receipts amounted to $18123.00 including $15991.94 from Edward Jones(CD), $784.53 from The City of Eldorado and $500.00 from the Friends of The Eldorado Library.  The report was accepted with a motion made by Janet Davis and seconded by Bob Barker, All voted aye.

Unfinished Business :

  1. Edward Jones : The funds that have matured from one of the cds at Edward Jones need to be moved to one of the local banks. Another cd at Edward Jones will mature in 2 years. Bob Barker will check the banks in Eldorado for the best rate for a 2 year cd.  This was approved with a motion made by Bob Barker and seconded by Jeff Campbell. All presented voted aye with a roll call vote.

 

New Business:

  • Clear Wave : The Eldorado Library may be able to get a cheaper rate on phone service and internet by switching to Clearwave. Felicia Murray will check further on this matter. Mrs. Murray was authorized by the board of trustees to switch the service if the savings were significant with a motion made by Mike Vessell and seconded by Janet Davis. All present voted aye with a roll call vote.
  1. ALA Conference : The board of trustees authorized Felicia Murray to attend the ALA conference in Chicago from June 23-26, and voted for the library to pay for fees, lodging and mileage for this conference. The motion was made by Bob Barker and seconded by Janet Davis. All present voted aye with a roll call vote.
  1. Legislative Luncheon : A meeting between state legislators, U.S. legislators and local library personnel will be held on Feb 27th, in Mt. Vernon Il. The board of trustees authorized Felicia Murray and another representative of the Eldorado Library to attend this meeting. The library will pay any fees and mileage. The motion was made by Bob Barker and seconded by Mike Vessell. All present voted aye with a roll call vote.
  1. Reaching Forward South : Felicia Murray plans to attend this conference held at Eastern Il University on April 7TH with the Harrisburg library director and to share the hotel expense. Bob Barker made a motion that the library pay for the fees, Mrs. Murray’s share of the lodging and mileage. Jeff Campbell seconded the motion. All present voted aye with a roll call vote.
  1. State Farm Insurance liability policy renewal : The renewal has been received with no issues and will be paid soon.

 

Meeting Adjourned at 5:56 PM  / Next Meeting : March 9th 2017

Submitted by Jeff Campbell

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of the Board of Trustees

January 12, 2017

 

 

Present : Trustees- Janet Davis, Jeff Campbell, Walter Baker, Susan Justice, Mike Vessell, Sheila Baird, Bob Barker, Bookkeeper- Patsy Simpson, and Library Director- Felicia Murray.

Public Citizenry : None

President Sheila Baird called the meeting to order at 5:08 pm

The minutes of the previous meeting were read and approved as presented.

Bob Barker presented the treasurer’s report. There were no outstanding issues. Susan Justice made a motion to accept the treasurer’s report and pay the bills. Walter Baker seconded the motion. All present voted aye with a roll call vote.

Felicia Murray presented the Librarians report. There were 2416 items circulated during the previous month with a year to date total of 16099. E resources totaled 199 with 190 3-M items and 9 Zinio items. Interlibrary loans included 371 loaned items and 544 borrowed items. There were 10 in state loans and 0 out of state loans. Nine new patrons were registered for a total of 5490. Computer usage totaled 495 for the last month for a year to date total of 3328. Total receipts amounted to $3872.00 including $2931.14 from Hamilton Co. $211.00 from the City of Eldorado, $0.77 from Gallatin Co. and $200.00 from the Friends of The Eldorado Memorial Library.

Unfinished Business : None

New Business

  1. The Annual Certification has been completed.
  1. The Per Capita Grant has been completed.
  1. The State Farm Ins. Bond needs to be signed.
  1. Board Meeting Times : Bob Barker made a motion to retain the current trustee meeting times ( second Thursday of the month at 5:00 pm) Mike Vessell seconded the motion. All voted aye.
  1. The generator has been making loud noise. It will need to be repaired at a cost of approximately $1500.00. The cost of this repair could be paid from the tort liability fund.

 

Meeting adjourned / Next meeting Feb 9th, 2017.

 

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of The of  Board of Trustees

December 8th, 2016

 

Present : Trustees- Walter Baker, Sheila Baird, Janet Davis, Mike Vessell and Jeff Campbell, Bookkeeper- Patsy Simpson and Library Director Felicia Murray

 

Absent : Trustees- Susan Justice and Bob Barker

 

President Sheila Baird opened the meeting at 5:03 PM

 

Public Citizenry : None

 

The minutes of the previous were read and approved as presented.

 

Bookkeeper Patsy Simpson presented the treasurer’s report. There were no outstanding issues.  Mike Vessell made a motion to accept the Treasurer’s report and to pay the bills, with Walter seconding the motion. The treasurer’s report was approved. All trustees present voted aye with a roll call vote.

 

Library Director presented the Librarian’s report. There were 2674 items circulated last month for a year to date total of 13,683. There were 280 e-items circulated last month( 252 3M,8 Zinio) for a year to date total of 1344. There were 621 loaned items and 400 borrowed items last month, with 12 in-state loans and 0 out of state. Patrons registered last month amounted to 31 with a year to date total of 5606. Computer usage was 544 for last month with a year to date total of 2833. Total receipts amounted to $17829.76 with $13,717.74 from Saline Co. and $2507.76 from Hamilton Co.

 

Unfinished Business : None

 

New Business

 

  1. Audit Review : The audit review was completed. Janet Davis made a motion to accept with Jeff Campbell voting second. The audit review was approved by all trustees present with a roll call vote.

 

  1. Local Reimbursement Resolution : An updated local reimbursement resolution was approved with a motion made by Mike Vessell and seconded by Walter Baker. All present voted aye with a roll call vote.

 

  1. Staff Christmas Bonuses : Christmas bonuses were given to the library staff with a motion made by Jeff Campbell and seconded by Janet Davis. All present voted aye with a roll call vote.

 

Meeting adjourned : Next meeting January 12, 2017

 

 

 

 

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of The Board of Trustees

November 10th, 2016

 

Present : Trustees- Jeff Campbell, Walter Baker, Mike Vessell, Janet Davis, Bob Barker, Sheila Baird, Bookkeeper-Patsy Simpson and Library Director- Felicia Murray.

 

Absent : Trustee-Susan Justice.

 

President Sheila Baird called the meeting to order at 5:01 pm.

 

Public Citizenry : Dan Shuering with TIF.

 

The minutes of the previous meeting were read and approved as presented.

 

Bob Barker presented the treasurer’s report. There were no outstanding issues. Bob Barker made a motion to accept the treasurer’s report and pay the bills. Janet Davis seconded the motion. All presented voted aye with a roll call vote.

 

Felicia Murray presented the librarian’s report. There were 2814 items circulated the previous month with a year to date total of 11009. There were 284 e-items circulated, including 31 Zinio items. Interlibrary loans included 662 loaned items and 370 borrowed items. There were 14 in state loans and 1 out of state loan. There were 14 new patrons registered and a total of 5574 patrons currently registered. Computer users for last month numbered 587 with a year to date total of 2289. Total receipts for the previous month amounted to $74,414.00, including $247.84 from Gallatin Co. $793.32 from the city of Eldorado and $72,387.11 from Saline Co.

 

Unfinished Business:

 

  1. TIF District: TIF official Dan Schuering explained the proposed TIF district in Eldorado and answered questions from the board of directors. The boundaries of the proposed TIF district are not complete. However, the library will be included. The Eldorado Library will not see a decline in their current tax revenues. Once enacted any increase in tax revenues within the TIF district will be reinvested back into the district for improvements. Capital projects will be permitted.

 

New Business :

 

  1. Tax Levy #149 was adopted by the board of directors with a motion made by Mike Vessell and seconded by Walter Baker. All trustees present voted aye with a roll call vote.

 

  1. The per-capita grant is due on Jan 15TH, 2017. Trustees reviewed Chapter #6 “Access”of Serving our Public 3.0 Standards for Illinois Public Libraries, 2014

 

  1. Bookkeeper Patsy Simpson is working on the annual audit.

 

  1. The Eldorado Memorial Library has received the McDonald’s Grant in the amount of $1000.00.

 

Meeting Adjourned. Next meeting Dec 8th, 2016

 

Jeff Campbell, Secretary

 

 

 

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of The Board of Trustees

October 13th, 2016

 

Present: Trustees- Jeff Campbell, Janet Davis, Walter Baker, Susan Justice, Bob Barker, Bookkeeper-Patsy Simpson, and Library Director Felicia Murray

 

Absent: Trustees- Sheila Baird and Mike Vessell

 

Vice President Walter Baker called the meeting to order at 5:02 pm

 

Public citizenry: none

 

The minutes of the previous meeting were read and accepted with corrections.

 

The treasurer’s report was presented by Bob Barker. There were no outstanding issues. Janet Davis made a motion to accept the treasurer’s report and pay the bills, with Susan Justice seconding the motion. All voted aye with a roll call vote.

 

Felicia Murray presented the librarian’s report. There were 2909 items circulated last month with 8195 items circulated for the year to date. A total of 265 electronic items were circulated last month, including 257 3-M and 8 Zinio items. 800 electronic items have been circulated for the year to date. Interlibrary loans include 704 loaned items and 424 borrowed items. There were 13 instate loans and 0 out state loans. New patrons registered last month numbered 16 with a total of 5624. Computer users were 561 for last month with a year to date total of 1702. Total receipts for last month amounted to $4017, including $2716 from Gallatin Co.

 

Unfinished Business : None

 

New Business :

 

  1. It was recommended that our local reimbursement policy should be updated. The updated version should be ready by the next board meeting.

 

  1. Evaluations of the library director were distributed to the trustees for completion by the end of the meeting.

 

  1. Library Director Felicia Murray will attend a seminar on library law on Oct. 21st.

 

  1. Trustee petitions for the 2017 municipal elections were given to trustees Walter Baker and Janet Davis.

 

  1. The library will apply for the McDonald’s grant again. This year’s grant will be used to purchase books for the summer reading program which is “Building A Better World”

 

  1. The city is still working on the TIF district map. A TIF official may come and explain the matter to us at the next board meeting.

 

The meeting was adjourned at 5:50 with a motion made by Bob Barker and seconded by Jeff Campbell.

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of The Board of Trustees

September 8th, 2016

 

Present : Trustees : Sheila Baird, Walter Baker, Bob Barker, Jeff Campbell, Janet Davis, Susan Justice, Mike Vessell, Bookkeeper : Patsy Simpson and Assistant Library Director: Miriam Richardson

No public citizenry was present.

Annual Budget and Appropriation hearing was called to order at 5:00 pm by President Sheila Baird. Budget and Appropriation Ordinance #148 was approved and adopted with a motion made by Susan Justice and seconded by Mike Vessell. All trustees present voted aye with a roll call vote.

President Sheila Baird opened the regular monthly board of trustees meeting at 5:06 pm

The minutes of the previous meeting were read and approved as presented.

Bob Barker presented the treasurer’s report. There were no issues at the present time. Bob Barker made a motion to accept the treasurer’s report and to pay the bills. Walter Baker seconded the motion. All trustees present voted aye with a roll call vote.

Library Asst. Director Miriam Richardson presented the Librarian’s report. The previous month’s circulation was 2861. There were 231 3M items and 31 Zinio items circulated. Among interlibrary loans there were 695 items loaned and 475 items borrowed. There were 17 in-state loans and 1 out of state loan. There were 44 new patrons registered with a total of 5611 registered patrons. The computer usage was 552 for the previous month with 1141 users for the year to date. Total receipts amounted to $146,070.00 with $ 145,147.06 of this total received from the Saline Co. Treasurer.

 

No unfinished business.

New Business

  1. TIF District : There will be a hearing on Oct. 12th 2016 at Eldorado City Hall, explaining the proposed TIF district in Eldorado. A TIF district could affect taxes and our annual revenues. It was suggested that some representatives from the Eldorado Memorial Library attend this hearing for informational purposes.

 

  1. Trustee Elections : Trustees Walter Baker and Janet Davis will need to run for re-election to the Eldorado Library Board of Trustees in the April 2017 municipal election. Felicia Murray will have more information about this at the next meeting.

 

  1. Legence Bank 5k : Legence Bank was given permission to use the Eldorado Library parking lot and grounds as the starting place for their annual T&C Days 5k run ,with a motion made by Susan Justice and seconded by Jeff Campbell

 

Meeting adjourned / next meeting : Oct 13th, 2016

 

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of The Board of Trustees

August 11th, 2016

Present : Trustees Sheila Baird, Walter Baker, Bob Barker, Jeff Campbell, Janet Davis, Mike Vessell, Susan Justice, Bookkeeper- Patsy Simpson, and Director-Felicia Murray.

President Sheila Baird called the meeting to order at 5:01 PM

No public citizenry was present.

The minutes of the previous meeting were read and approved as presented.

Bob Barker presented the treasurer’s report. After discussion a motion was made to approve the treasurer’s report and pay the bills by Bob Barker and seconded by Susan Justice. All present voted aye with a roll call vote.

Felicia Murray presented the librarian’s report. The previous month’s circulation was 2925 items. There were 264 e-books and 9 Zinio items circulated. The interlibrary loans consisted of 646 loaned items and 587 borrowed items. There were 17 in state items loaned and 0 out of state items loaned. There were 15 new patrons registered. There 559 people that used the computers. Total receipts amounted to $3701.00 including $2180.36 from Saline Co. and $872.20 from the City of Eldorado.

Unfinished Business : None

New Business:

  1. The Budget and appropriations hearing will be held on Sept. 8th, 2016.
  1. There was an error in the tax computation forms by the Saline Co. Clerk’s office, but it was corrected with no loss of revenue.
  1. The Eldorado Memorial Library will be hosting a meeting of library directors from the downstate area on Wed. August 17th. Several directors are planning to attend.
  1. Secretary and Vice President resignation and appointment : Trustee Susan Justice resigned her position as Secretary of the Eldorado Memorial Library Board effective as of August 11TH 2016. Trustee Jeff Campbell resigned his position as Vice President of the Eldorado Memorial Library Board effective as of August 11th, 2016. Jeff Campbell was appointed to the position of Secretary and Walter Baker was appointed to the position of Vice President with a motion made by Bob Barker and seconded by Mike Vessell. All present voted aye with a roll call vote.
  1. Felicia Murray and other library personnel will attend an upcoming event at the Eldorado Elementary School and will register new library patrons.

 

Meeting adjourned at 5:40 PM

Next Meeting Sept. 8th, 2016

Jeff Campbell, Secretary

 

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ELDORADO MEMORIAL PUBLIC LIBRARY

Minutes of The Board of Trustees

July 14th 2016

 

Present : Sheila Baird, Walter Baker, Bob Barker, Jeff Campbell, Janet Davis, Mike Vessell, Bookkeeper- Patsy Simpson, and Director-Felicia Murray.

 

Absent : Susan Justice

Trustee Jeff Campbell agreed to serve as Secretary Pro-Tem for this meeting.

President Sheila Baird called the meeting to order at 5:01 PM

No public citizenry was present.

The minutes of the previous meeting were read and approved as presented.

Bob Barker presented the treasurer’s report. After discussion a motion was made to approve the treasurer’s report and pay the bills by Janet Davis and seconded by Walter Baker. All present voted aye with a roll call vote.

Felicia Murray presented the librarian’s report. The previous month’s circulation was 2,804 items. There were 266 e-books and 17 Zinio items circulated. The interlibrary loans consisted of 619 loaned items and 524 borrowed items. There were 12 in-state items loaned and 1 out of state items loaned. There were 23 new patrons registered. There 525 people that used the computers. Total receipts amounted to $6,791.00 including the per capita grant of $5,574.79. The credit card terminal is operational again.

Unfinished Business : None

New Business:

  1. Janet Davis and Sheila Baird volunteered to audit the minutes of the past year’s meetings.

 

  1. Working Cash Ordinance #147 was approved with a motion made by Bob Barker and seconded

by Mike Vessell. All present voted aye with a roll call vote.

  1. The per capita grant was received in the amount of $5,574.79

 

  1. The budget committee will meet on Thursday Aug. 4th at 5:00 pm.

 

  1. Bob Barker suggested that the storage building would need some shelving. Felicia Murray will contact someone who will be willing to install the shelving.

 

  1. Some minor additional landscaping may be needed between the ramp and sidewalk. Felicia Murray has contacted Jerry’s Berries and Simon Naas.

 

Meeting Adjourned at 5:28 pm

Next meeting will be on Aug. 11th, 2016.

Jeff Campbell, Secretary Pro-Tem

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ELDORADO MEMORIAL PUBLIC LIBRARY

MINUTES OF THE BOARD OF TRUSTEES

June 9, 2016 

Present: Trustees-Sheila Baird, Walter Baker, Bob Barker, Jeff Campbell, Janet Davis, Susan Justice, Mike Vessell, Director-Felicia Murray, Bookkeeper-Patsy Simpson

No members of the public were present.

President, Sheila Baird called the meeting to order at 5:02pm.

The minutes of the May meeting were approved as presented.

Bob Barker presented the treasurer’s report.  After discussion, Mike Vessell made the motion to accept the treasurer’s report and pay the bills; Janet Davis seconded.  All voted aye with a roll call vote. 

Felicia Murray reported library monthly statistics which included circulating 2,484 books, 224 e-books, and 56 Zinio magazines.  Interlibrary loan consisted of 606 loaned items and 502 borrowed items. Fifteen new patrons registered, and 604 people used computers.  The library collected $1,559.00 which included $802 from the city of Eldorado.  Mrs. Murray announced that 44 young readers are registered for the summer reading program so far, including 7 teens.  She and the Norris City librarian visited 3 southern libraries-Anna, Metropolis, and Golconda.

Unfinished business included a discussion about installing more sidewalks and a ramp so that a cart can be rolled more easily.  Greg McKinney will contact Bob Barker to decide on exactly what is needed.

New business included:

  1. Bob Barker, Felicia Murray, Patsy Simpson, Walter Baker, Jeff Campbell, and Sheila Baird will serve on the Budget Committee
  2. After a discussion of personnel salaries, Bob Barker made a motion to raise the salaries as proposed; Walter Baker seconded. All voted aye with a roll call vote.
  3. Simon Naas and his team have completed the landscaping except for 2 plants. He will send the bill for payment after they are planted. Mrs. Murray discussed the possibility of installing landscape timbers to retain the rock. The maintenance man is watering the new plantings regularly; he is also painting the parking lot.
  4. The Prevailing Wage Ord. #146 was adopted after a motion by Janet Davis and a second by Jeff Campbell. All voted aye with a roll call vote.
  5. Mrs. Murray, on the advice of counsel, suggested that the Working Cash Fund be abolished and that those funds be placed in the Reserve Fund. Bob Barker made the motion, and Walter Baker seconded. All voted aye with a roll call vote.

 

The meeting was adjourned at 6:00pm.

The next meeting will be July 14, 2016, at 5pm.

Susan Justice, Secretary

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ELDORADO MEMORIAL PUBLIC LIBRARY

MINUTES OF THE BOARD OF TRUSTEES

May 12, 2016 

Present: Trustees-Sheila Baird, Walter Baker, Bob Barker, Jeff Campbell, Janet Davis, Susan Justice, Mike Vessell, Director-Felicia Murray, Bookkeeper-Patsy Simpson

No members of the public were present.

President, Sheila Baird called the meeting to order at 5:00pm.

The minutes of the April meeting were approved as presented.

Bob Barker presented the treasurer’s report.  After discussion, Walter Baker made the motion to accept the treasurer’s report and pay the bills; Mike Vessell seconded.  All voted aye with a roll call vote. 

Felicia Murray reported library monthly statistics which included circulating 2,675 books, 282 e-books, and 15 Zinio magazines.  Interlibrary loan consisted of 618 loaned items and 532 borrowed items. Fifteen new patrons registered, and 604 people used computers.  The library collected $3,360.00 which included $1,500 from the Friends for the storage building and $993.05 from the city of Eldorado.  Mrs. Murray announced the librarians are offering a new computer assistance program which will be held on Tuesday and Thursday from 3-5pm.  Also, the library has a new web site: www.eldoradomemoriallibrary.com.

Unfinished business included a discussion of the new shed and the whether the window should be covered.  Mr. Barker suggested installing more sidewalks and a ramp so that a cart can be rolled more easily.  Mrs. Murray will contact Greg McKinney for costs.

New business included:

  1. The Building and Maintenance Ordinance #145 was discussed. Bob Barker made a motion to adopt the ordinance; Walter Baker seconded. All voted aye with a roll call vote.
  2. After a discussion of the Non-resident fee, Janet Davis made a motion to keep the fee the same-$90; Mike Vessell seconded. All voted aye with a roll call vote.
  3. The board discussed Zinio renewal of $750. Mike Vessell made a motion to renew Zinio; Janet Davis seconded.  All voted aye with a roll call vote.
  4. After a discussion of OCLC renewal, Mike Vessell voted to renew OCLC; Walter Baker seconded. All voted aye with a roll call vote.
  5. The board discussed renewal of Cloud Library (e-books) subscription for $458.28. Jeff Campbell made a motion to renew; Walter Baker seconded the motion.  All voted aye with a roll call vote.
  6. Murray led a discussion of the Working Cash Fund. The board decided to table any action until Mrs. Murray could seek advice from Phil Lenzini.

 

The meeting was adjourned at 6:00pm.

The next meeting will be June 9, 2016, at 5pm.

Susan Justice, Secretary

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ELDORADO MEMORIAL PUBLIC LIBRARY

MINUTES OF THE BOARD OF TRUSTEES

April 14, 2016 

Present: Trustees-Sheila Baird, Walter Baker, Bob Barker, Jeff Campbell, Susan Justice, Mike Vessell, Director-Felicia Murray, Bookkeeper-Patsy Simpson

Absent: Trustee, Janet Davis

No members of the public were present.

President, Sheila Baird called the meeting to order at 5:03pm.

The minutes of the March meeting were approved as presented.

Bob Barker presented the treasurer’s report.  After discussion, Mike Vessell made the motion to accept the treasurer’s report and pay the bills; Walter Baker seconded.  All voted aye with a roll call vote. 

Felicia Murray reported library monthly statistics which included circulating 2,679 books, 319 e-books, and 26 Zinio magazines.  Interlibrary loan consisted of 647 loaned items and 510 borrowed items. Twelve new patrons registered, and 656 people used computers.  The library collected $2,003.00.  

There was no unfinished business.

New business included:

  1. The PerCapita grant letter of award arrived. The amount of $5,574.79 is less this year, and payment may be significantly delayed.
  2. Felicia Murray attended the SHARE small public library Director’s meeting where funding, Polaris and Leap were discussed.
  3. The letters from the front of the building (M,M,O) were repaired and installed by Rafie Baugher; Rick Williams paid for this work. Rafie and Rick  were also responsible for the repair of the vandalized brick sign in front of  the building.
  4. The Friend’s annual luncheon will be held on May 18.

 

The meeting was adjourned at 5:45 pm.

The next meeting will be May 12, 2016 at 5pm.

Susan Justice, Secretary
                                   

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ELDORADO MEMORIAL PUBLIC LIBRARY
MINUTES OF THE BOARD OF TRUSTEES
March 10, 2016 

Present: Trustees-Sheila Baird, Walter Baker, Bob Barker, Jeff Campbell, Janet Davis, Susan Justice, Mike Vessell,    Director-Felicia Murray, Bookkeeper-Patsy Simpson

No members of the public were present.

President, Sheila Baird called the meeting to order at 5:05pm.

The minutes of the February meeting were approved as corrected.

Bob Barker presented the treasurer’s report.  After discussion, Mike Vessell made the motion to accept the treasurer’s report and pay the bills; Walter Baker seconded.  All voted aye with a roll call vote. 

Felicia Murray reported library monthly statistics which included circulating 2,279 books, 353 e-books, and 12 Zinio magazines.  Eleven new patrons registered, and 561 people used computers.  The library collected $1,089.00.  

Under unfinished business

  1. Felicia Murray reported that Rick Williams arranged and paid for the stolen letters from the silver signage to be repaired and reinstalled by Rafie Baugher.
  2. The Cardinal building is ordered. The building will be bolted down and sealed to the pad when it is installed.  Bob Barker moved that the bill for the building be paid at the time of the installation.  Jeff Campbell seconded.  All voted aye with a roll call vote.

New business included:

  1. The e-pay funds account cannot be accessed at this time.
  2. Almost 200 books for reluctant readers have been purchased from the

McDonald’s grant money.

The meeting was adjourned at 5:27 pm.
The next meeting will be April 14, 2016 at 5pm.

Susan Justice, Secretary
                                   

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ELDORADO MEMORIAL PUBLIC LIBRARY
MINUTES OF THE BOARD OF TRUSTEES
February 11, 2016 

Present: Trustees-Sheila Baird, Walter Baker, Bob Barker, Susan Justice, Mike Vessell,   Director Felicia Murray, Bookkeeper-Patsy Simpson

Absent: Jeff Campbell, Janet Davis

President, Sheila Baird called the meeting to order at 5:05pm.

The minutes of the January meeting were approved as corrected.

Bob Barker presented the treasurer’s report.  After discussion, Mike Vessell made the motion to accept the treasurer’s report and pay the bills; Walter Baker seconded.  All voted aye with a roll call vote. 

Felicia Murray reported library monthly statistics which included circulating 2,312 books, 318 e-books, and 15 Zinio magazines.  Thirteen new patrons registered, and 461 people used computers.  The library collected $1,323.00, including payment from the City of Eldorado.  

Under unfinished business, the board discussed the stolen letters from the silver signage.  The police have returned the letters (M,O,M).  The bolts are broken, and the letters may not be able to be reinstalled.

New business included:

  1. Most of the area libraries have agreed to migrate their e-book collections from Overdrive to 3M, and this process will probably be completed in April.
  2. Robert Bertrand is the new Senior Aide worker; he will work 20 hours per week.
  3. The 2016 Government Units Survey will be completed in 2016.
  4. There will be legislative meet-ups on February 19 in Edwardsville and Normal.
  5. The library has received and responded to a FOIA request for a list of all employees, salaries, and date of hire, and a list of elected officials. This request came from Nick Mariano. 

 

The meeting was adjourned at 5:50 pm.
The next meeting will be March 10, 2016 at 5pm.

Susan Justice, Secretary
                                   

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ELDORADO MEMORIAL PUBLIC LIBRARY
MINUTES OF THE BOARD OF TRUSTEES
January 14, 2016

Present: Trustees-Sheila Baird, Walter Baker, Bob Barker, Jeff Campbell, Janet Davis, Susan Justice, Mike Vessell, Assistant Director-Miriam Richardson, Bookkeeper-Patsy Simpson
Absent: Director Felicia Murray
Hal Butler was also present.

President, Sheila Baird called the meeting to order at 5:05pm.

The minutes of the December meeting were approved as presented.

Bob Barker presented the treasurer’s report. After discussion, Walter Baker made the motion to accept the treasurer’s report and pay the bills; Mike Vessell seconded. All voted aye with a roll call vote.

Miriam Richardson reported library monthly statistics which included circulating 2,239 books, 317 e-books, and 9 Zinio magazines. Fifteen new patrons registered, and 425 people used computers. The library collected $19,155.00, including tax payments from the Saline County and Hamilton County. Miriam also reported that the conversion of the Overdrive titles to 3M can be completed by March 1. Susan Justice moved that the library adopt this conversion; Janet Davis seconded. All voted aye with a roll call vote. Library Board meeting dates are posted in the library.

Under unfinished business, the board discussed the storage building. Greg McKinney will pour the concrete pad for the building and repair the sidewalk for $900. Bob Barker and Felicia Murray will discuss placement of the pad with Greg.

New business included:
1. Miriam announced that annual library certification has been completed.
2. Economic statements were distributed to and completed by board members.

The meeting was adjourned at 5:50 pm.

The next meeting will be February 11, 2016 at 5pm.

Susan Justice, Secretary

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